Senior Financial Analyst (Departmental Promotional Only)

*This position is only open to current employees in the Finance Department*

The City of Oxnard's Finance Department is seeking Senior Financial Analysts with strong technical skills to be part of our talented Budget team. The ideal candidates will have experience in budget development and analysis and will also be interested in working with large volumes of data. This position will be responsible for basic principles, methods and practices of municipal finance, budgeting and accounting.

WHAT YOU’LL DO (dependent upon specific work assignments of each position):

• Participates in preparation of Citywide mid-year update and annual budget. In addition, the position will lead the Citywide preparation of the annual personnel budget in coordination with City departments and under direction of the Budget Manager

• Participates in fiscal year-end carryover analysis, monthly/quarterly/year-end budget to actual variance identification and analysis, and recommends any resolving actions needed
• Participates in ERP setup and maintenance related to budgeted accounts, projects, etc., reviews requests and recommends approval or modification
• Participates in Committee & Council agenda review and provides financial related recommendations to management
• Participates in identifying and testing new ways to utilize OpenGov budget software to enhance the budget production and monitoring processes
• Leads technical OpenGov budget software annual and mid-year budget instance set-up requiring timely and accurate reconciliation of large volumes of data
• Coordinates with external consultants and internal departments as needed and leads input to City systems including reconciliation of Cost Allocation Plan (CAP) Updates and Internal Service Fund allocations required during the annual budget process
• Perform other duties of a similar nature and level as assigned

PAYROLL/CLASSIFICATION TITLE:
Administrative Services Analyst, Senior

DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:
Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management. May supervise paraprofessional staff and less than two professional staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.

WORK SCHEDULE:
The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work.

Essential Functions

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Performs advanced professional financial, managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker

• Provides programs management in assigned area; provides analytical support and coordination of special projects, as assigned.

• Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.

• Gathers information, analyzes and compiles data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, and databases.

• Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.

• Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to fiscal analysis may be responsible for:

• Providing accounting, budget, financial management and financial reporting/analysis in accordance with Generally Accepted Accounting Principles (GAAP);

• Researching discrepancies and reconciling funds and accounts;
• Preparing financial reports;
• Analyzing and forecasting expenses and revenues
• Reviewing and approving requisitions
• Overseeing daily operations, initiative or projects;
• Lead project development, design, coordinate and implement programs;
• Preparing cost estimates, forecasts, financial analyses and financial statements;
• Preparation of the ACFR, including financial statements and schedules;
• Preparing and coordinating annual budget preparation;
• Assisting customers with financial and accounting issues;

• Recommends policies and procedures;

• Serves as second level of approval for expenditures, budget requests and support documentation.

• Perform professional advanced journey-level analysis policy support and program/project administration;

• Lead project development, design, coordinate and implement programs;
• Manage projects;
• Conduct financial analyses
• Administer contracts;
• Prepare agenda items for City council and other boards and commissions;
• Compile and analyze data;
• Prepare complex reports;
• Represent the city in professional meetings and/or with other agencies;
• Write grant applications; conduct surveys;
• Recommend policies and procedures;
• Participate in the design of new and revised programs, systems, procedures and methods of operations;
• Coordinate and review transactions;
• Plan and coordinate safety programs and emergency plans, as assigned;

• Perform injury/accident investigations, as assigned;

• Assist with deterring reasonable accommodations, as assigned.

Minimum Qualifications

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION:

• Bachelor’s degree in business administration, finance, accounting, public administration/policy or a related field

EXPERIENCE:

• Three (3) years of journey-level professional experience in area of assignment

LICENSING/CERTIFICATIONS:

• Valid California Class C Driver’s License with a satisfactory driving record

• Must be able to effectively communicate in English, both orally and in writing

General Information

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.

• Complete and submit responses to the supplemental questions, if required.

• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The eligibility list established from this recruitment is to fill this position only. There is currently one (1) immediate full-time vacancy and one (1) promotional opportunity pending Council approval.

Selected candidate(s) must pass a thorough reference check and background investigation. Some positions that work with or have access to the Police Department may require a polygraph exam. Select positions may require candidates to undergo a pre-employment medical and/or psychological evaluation.

Retirement Contributions:
New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.

Safety Designated Positions: New members (as defined by PEPRA), 2.7% @ 57; “Classic” members 3% @ 50. The employee will be required to pay a portion of their annual earnings toward their retirement depending on their relevant MOU. The City of Oxnard does not participate in social security.

Vacation/Annual Accrual Rates:
Leave accrual rates vary between 6.24 – 11.78 hours per pay period based on years of service.

Administrative Leave:
Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.

Deferred Compensation:
The City contributes 1% of employee salary to a 401(a) plan of its choosing.

Retirement Health Savings
The City contributes 1% to a retirement health savings account.

Bilingual Pay: A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.