Senior Officer - Administration

Job Scope:

The Senior Officer - Administration is accountable for coordinating and managing the day-to-day activities and operations of the company while handling different organizational and administrative tasks.

Main Duties and Responsibilities:

• Oversee day-to-day administrative and operational tasks to ensure smooth office functioning;
• Screen and prioritize calls, visitors, and correspondence;
• Manage calendars, schedule meetings, attend when needed, and prepare minutes/reports;
• Draft, review, and validate business communications, presentations, memos, and reports;
• Maintain and update office filing systems;
• Handle all assigned HR tasks related to onboarding and exiting employees in coordination with the HR Dept;
• Handle visa issuance and renewals in coordination with the PRO;
• Liaise with the insurance company for employee policy addition and deletions;
• Coordinate project tasks, track progress, book costs, process invoices, and generate periodic reports;
• Register companies and submit invoices through client portals (including ASN creation);
• Liaise with warehouse for deliveries and collections across locations;
• Update customers and internal stakeholders on order backlogs and information;
• Coordinate company events and manage related expenses.

Position Requirements:

Education:

Technical Degree/Diploma

Experience:

At least 3 years of relevant experience

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