Senior Officer - Administration - Dubai Holding Real Estate

About Dubai Holding Real Estate:

Dubai Holding’s real estate business has developed strategic destinations and communities that offer unique and attractive lifestyle opportunities to meet the evolving needs of Dubai’s residents and visitors alike. As a master developer, we invest in sustainable infrastructure, accessibility, community amenities and family-focused facilities including community centres, mosques, schools, supermarkets and landscaping.

Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.

About the Job:

An opportunity has arisen for a Senior Officer - Administrative to join Dubai Holding Real Estate. The job holder will be responsible to provide comprehensive administrative support, including efficient record-keeping to facilitate seamless operation of various departmental activities

The main duties and responsibilities of this role:

• Responsible for the end-to-end lifecycle of Purchase Requisitions (PRs) related to services and transportation — from creation and processing to approval and Purchase Order (PO) issuance — while maintaining accurate records and tracking in strict compliance with company procurement policies.
• Handle all GRNs (Goods Receipt Notes) and invoices related to service and transportation PRs, ensuring timely processing and accuracy.
• Maintain accurate logs and records of departmental transactions — including receipts, issues, returns, PRs, and POs — and provide structured data for analysis to identify trends, discrepancies, and opportunities for process improvement.
• Track monthly expenses and monitor budget consumption to support financial oversight and control.
• Coordinate and follow up on Purchase Orders, ensuring that services are delivered as per the agreed specifications and terms.
• Maintain and track parking data, including allocation, usage, and reporting for administrative planning and review.
• Receive and verify invoices from fleet and service suppliers, confirm accuracy before processing, issue GRNs for delivered services, maintain a clear record and tracker, resolve any discrepancies, and follow up with Finance for timely payment — all in accordance with company Finance & Accounting policies.
• Provide operational and administrative support to the services and fleet teams
• Draft and issue departmental memos, ensuring accurate documentation, formatting, and distribution of internal communications and records as needed
• Support the administration team in compiling and finalizing the monthly departmental report, including monthly activity summaries and performance insights, to support data-driven decision-making.
• Assist the Section Head in developing environmentally sustainable practices by reviewing operational trends, supporting reporting requirements, and contributing to the preparation of sustainability-related reports.

About you:

The ideal candidate for this position will have the following experience and qualifications:

• ‘A’ Level or equivalent. Bachelor’s degree in Administration or related - preferred.
• Knowledge of data collection; Inventory management and reporting
• Minimum of 1-3 years’ UAE experience in experience in administration, procurement support, or financial tracking.
• Proficiency in Ms. Office suite
• Excellent communication skills in English.
• Meticulous, well organized.
• Attention to detail and quality.
• Cross-functional Collaboration and effective relationship management.
• Negotiation skills
• Conflict Resolution
• Thorough understanding of purchasing cycle (Requisitions, Purchase orders, payments)
• Efficient Time and Workload Management
• Inventory Management
• Ability to work independently and in a team.
• Strong organizational and problem-solving skills.
• Accuracy in data entry and record-keeping.

About the Benefits:

At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.