Senior Procurement Manager

Job Purpose:

The Senior Procurement Manager is responsible for leading and managing all procurement activities related to landscaping materials, plants, trees, soil, nursery supplies, irrigation components, and outsourced landscaping services. The role ensures cost-effective sourcing, high-quality materials, strong supplier relationships, and full alignment with project and operational requirements.

Job Responsibilities:

1. Procurement Strategy & Planning

• Develop and implement procurement strategies for landscaping materials, plants, and nursery supplies.

• Analyse market trends, pricing, and availability of local and international plant species.

• Forecast seasonal plant needs in coordination with nurseries and project teams.

2. Supplier Management

• Identify, evaluate, and prequalify suppliers, nurseries, and landscaping service providers.

• Conduct supplier performance reviews based on quality, delivery, and compliance.

• Negotiate contracts, pricing, terms, and long-term agreements.

• Build strong relations with local and international nurseries to ensure a consistent supply.

3. Procurement Execution

• Oversee sourcing of plants, trees, soil mixes, fertilisers, irrigation components, and other landscaping materials.

• Ensure all procured items meet required specifications, quality standards, and sustainability guidelines.

• Manage purchase orders, delivery schedules, and logistics planning.

• Monitor vendor compliance with phytosanitary requirements and import regulations (if applicable).

4. Cross-Functional Coordination

• Work closely with landscape engineers, agronomists, and nursery managers to determine technical specifications.

• Collaborate with project managers and operations teams to ensure the timely delivery of materials.

• Support budgeting, cost estimates, and BOQs for landscaping projects.

5. Risk & Cost Management

• Develop strategies to reduce procurement risks, such as plant shortages or seasonal fluctuations.

• Optimise costs while maintaining high-quality standards.

• Monitor inventory levels and coordinate with nurseries to avoid waste.

6. Reporting & Compliance

• Maintain accurate procurement records and supplier databases.

• Ensure compliance with company policies, local regulations, and environmental requirements.

• Prepare regular procurement status reports for senior management.

Policies, Systems, Processes, Procedures, Standards, and Reports

• Follow all relevant functional policies, processes, standard operating procedures, and instructions to ensure that work is carried out in a controlled and consistent manner.
• Assist in the preparation of accurate and timely functional MIS statements and reports to meet corporate and functional requirements, policies, and standards.

Safety, Quality & Environment

• Apply safety, quality, and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/service,s and a responsible environmental attitude.

Continuous Improvement

• Contribute to the identification of opportunities for continuous improvement of the department’s systems, processes, and practices, considering ‘international best practice’, improvement of business processes, cost reduction, and productivity improvement.

Job Requirements:

Qualification and Experience

• Bachelor’s degree in supply chain, Agriculture, Horticulture, Business Administration, or related field.
• Minimum 7–10 years of procurement experience, preferably in landscaping, horticulture, nurseries, or agricultural procurement.

Skills:

• Strong knowledge of plant species, nursery operations, and landscaping materials.
• • Proven experience in supplier negotiation and contract management.
• • Familiarity with import requirements and phytosanitary regulations (preferred).
• • Strong communication, analytical, and leadership skills.
• Organizational skills: should have strong organizational skills, including the ability to manage inventory levels, track budgets, and maintain accurate records.
• Attention to detail: should have excellent attention to detail, including the ability to identify and resolve quality issues and ensure accurate documentation of all purchases.