Senior Procurement Manager

Job Summary

This position is open until filled; however, to ensure consideration applications should be submitted by January 5th, at 4:30 p.m.

King County Housing Authority is hiring for a Senior Procurement Manager to lead and oversee its procurement operations with a focus on integrity, transparency, and efficiency. This critical leadership role is responsible for managing and advising on all procurement systems across the organization, driving improvements to ensure ethical, compliant, and auditable processes. The Senior Procurement Manager will supervise a team of procurement professionals and work under the general direction of the Executive Vice President of Administration to strengthen operational resilience and support KCHA’s mission through sound administrative practices.

The King County Housing Authority

Essential Functions

The Senior Procurement Manager will:

• Provide technical assistance to KCHA staff performing procurement functions and oversee RFP’s/RFQs for administrative departments such as Executive, People & Culture, Finance, and Resident Services.

• Lead a team of direct reports engaged with procurement and purchasing; develop and provide training to employees on procurement.

• Update and draft agency Procurement Policy, including:
  • Drafting procedures, documents workflows, and implement system improvements.
  • Ensuring new or modified processes are documented with change management defined before full implementation.
  • Maintaining compliance with applicable federal and state and local laws, regulations and guidance.
• Convene and lead interdepartmental teams and coordinate with other stakeholders to effectively surface and improve systems issues.
• Oversee the audit function and review procurement workflows and documents to ensure compliance with regulations; monitor KCHA staff compliance with KCHA procurement policies.
• Collaborate with the organization’s People & Culture Department to ensure cultural differences and/or disparities in language, communication, and learning styles do not create mental or physical barriers throughout project life cycles.
• Develop and implement procurement strategies that align with KCHA’s goals, expanding support across federal programs and the Workforce Housing bond portfolio in compliance with all applicable federal and state regulations.

Qualifications and Competencies

Required Qualifications:

• Bachelor’s degree AND
• Considerable (3+ to 5 years) experience managing the procurement processes and operations of an organization OR
• An equivalent combination of experience and education that provides the necessary knowledge, skills, and abilities to perform the essential functions of this position.

• Thorough Knowledge of:

  • Industry, organizational, and departmental policies, practices, and procedures.

  • Legal guides, best practices, ordinances, laws, and KCHA Procurement Policies and Procedures.

  • Federal and state procurement regulations, including:
    • 2 CFR 200 – Uniform Guidance (Procurement and Contract Clauses).
    • HUD Procurement Guidance Manual.
    • Section 3, Davis Bacon Act.
    • State of Washington Procurement Laws and Prevailing Wage requirements.
  • Procurement documents and systems such as:
    • HUD procurement forms, RFPs, RFQs, contracts.
    • KCHA systems and tools, including the Doing Business website, OnBase Procurement Workflow, and YARDI.

• Demonstrable skill in:

  • Supervising and coordinating staff, procurement processes, and operations.
  • Preparing and interpreting bid documents, contracts, leases, flow charts, budgets, and performance appraisals.
  • Skilled in operating core office hardware and proficient with software such as the Microsoft Office Suite, database systems, and presentation applications.
  • Utilizing accounting software and applying basic governmental accounting principles.
  • Written communication, with the ability to clearly and concisely explain procurement policies and procedures.
  • Verbal communication, including the ability to engage, persuade, and inform a variety of audiences.
  • Organization and time management, with the ability to meet tight deadlines.

• Ability to:

  • Interpret and explain applicable federal, state, and local laws and regulations.
  • Analyze procurement systems and workflows, gather input from stakeholders, and propose solutions.
  • Accurately perform basic math operations, including working with whole numbers, fractions, decimals, percentages, rates, and ratios.
  • Learn, adapt, and train others on critical procurement systems and tools.
  • Build effective working relationships with executive leadership, managers, staff, external partners, contractors, attorneys, and the public.
  • Collaborate with and motivate cross-departmental teams to ensure efficient and effective procurement workflows.

• Completion of procurement training on HUD and State regulations within one year of hire.
• Consent to and pass a criminal records background check.
• The successful candidate will need to have access to reliable transportation to meet the business needs of the Agency.

Position Information and Application Process

Application Requirements:
To be considered for this opportunity, you must:

• Complete the online application profile in its entirety.
• Upload a cover letter that addresses how your experience and education qualifies you to perform the essential functions listed in the job announcement (Cover Letter).
• Upload a detailed résumé of all educational and professional experience (Résumé).

The starting salary range for this position is $115,336.00 - $144,731.53 annually dependent on qualifications and professional experience. The complete salary range for this position is $115,336.00 - $174,138.71 annually. Performance based merit increase opportunities and COLAs are reviewed on an annual basis. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance, life and long-term disability insurance plans, vacation, sick and personal leave, tuition reimbursement, and retirement benefits are available. For more details regarding KCHA comprehensive benefits, please visit our benefits page, www.kcha.org/employment/employeebenefits.aspx.