Senior Procurement Specialist - University Printing and Mail - UTK

Order consumables and other inventory needed for department. Allocate paper for jobs and monitor inventory in Monarch. Assist with framework orders in IRIS and contract bids as needed. Process monthly inventory reports. Request quotes from outside vendors. Run Monarch productions reports and verify accurate reporting. Initiate and process invoices for payment. Run and upload monthly PAN File reports to SharePoint. Open mail and distribute accordingly. Keep monthly reconciliation reports for usage on all digital print platforms. Calculate and determine appropriate paper usage required for production. Enter print orders into Monarch system as needed.

• Order consumables and other inventory needed for department.
• Allocate paper for jobs and monitor inventory in Monarch.
• Process monthly inventory reports.
• Request quotes from outside vendors.
• Calculate and determine appropriate paper usage required for production.
• Collaborate with the Material Management Specialist on incoming deliveries and inventory.
• Work with Material Management Specialist in preparation for the annual consumables inventory- assist with inventory training and coordination of inventory at end of fiscal year.
• Work with Business Manager to reconcile any inventory discrepancies.
• Place miscellaneous office supply and part orders through Market Place.
• Assist with framework orders in IRIS and contract bids as needed.
• Run Monarch productions reports and verify accurate reporting.
• Initiate and process invoices for payment.
• Run and upload monthly PAN File reports to SharePoint.
• Open mail and distribute accordingly.
• Keep monthly reconciliation reports for usage on all digital print platforms.
• Enter print orders in Monarch system as needed.
• Assist customers with paper samples, questions regarding paper and binding options, etc.
• Answer phones as needed.

Required Qualifications:

• High School Diploma or GED
• 1 year of related experience, to include experience in customer service, purchasing/procurement, and inventory control/management.
• Proficient in mathematics and performing calculations.
• Proficient with computers and Microsoft Office Suite.
• Proficient ability with math and calculations.
• Computer and Microsoft Office Suite knowledge and proficiency.
• Ability to provide excellent customer service and multi task in a fast pace environment.
• Ability to be detail oriented.
• Basic accounting skills.

Preferred Qualifications:

• Vocational, Associates, or Bachelors Degree
• Knowledge and experience with papers and other substrates (textures, finishes, weights, etc.).
• Knowledge of EFI Monarch or other print MIS.
• Strong working knowledge of IRIS.
• Knowledge of printing and bindery terminology and procedures.
• Familiarity with contracts and bids.
• Knowledge and experience with papers and other substrates (textures, finishes, weights, etc.).
• Knowledge of EFI Monarch or other print MIS.
• Strong working knowledge of IRIS.
• Knowledge of printing and bindery terminology and procedures.