Senior Project Controls Specialist

The Project Control Specialist IV will support major program management jobs and individual project managers. The Project Control Specialist IV will be responsible for leading efforts for scheduling, cost control, document control, action items management, progress reporting, data analysis and reporting for one or multiple projects. Additional duties include leading the development of SOPs and internal training for the team as well as assisting in mentoring Project Controls Specialists I, II, and III. The Project Controls Specialist IV will be considered the subject matter expert in scheduling, cost, and document controls.

• Create and manage project schedules from scratch and maintain schedules throughout the project life cycle. This may include managing other Project Controls Specialist on bigger program management projects
• Develop and maintain project cost control tracking spreadsheet/system and keep track of contract task orders, change orders, and budget/expenditures
• Establish and manage document control system
• Review invoices and deliverables
• Coordinate project meetings and follow-up on action items
• Prepare and maintain progress reports
• Assist in developing proposal schedule, rate sheet, and cost proposal
• Lead development and implementation of Project Management Information System (PMIS)
• Design and maintain project-specific SharePoint site
• Develop team training modules and SOPs
• Assist in generating new tasks for the team by showcasing existing tools to internal and external PMs
• Other duties as assigned or required to meet the business needs

• Advanced-level understanding of scheduling principles
• Advanced knowledge utilizing industry standard scheduling software including cost and resource loading
• Advanced-level Microsoft Excel Skills
• Proficient with other MS Office 365 Applications
• Excellent organizational and multi-tasking skills
• Strong communication skills – verbal and written
• Ability to interface effectively and collaborate with clients, peers, management, and vendors to successfully meet shifting needs
• Ability to apply logical thought processes and organize resources to solve issues and meet commitments
• Proficiency with electronic communications including e-mail and text as well as standard office applications (i.e., Microsoft Office Suite).
• Well versed in data analytics, modeling, and use of analytics software
• Budget/Cost Estimating experience

• Bachelors Degree in a related discipline
• Minimum 6-8 years of experience performing the tasks described herein

• At least 10 years of experience or ASCE credentials
• Advanced-level experience in analyzing large amount of data and developing visual graphs to communicate key information
• Advanced-level skills and knowledge in SharePoint, Visio, Access, Power BI, and Power Automate
• Experience in leading the design and implementation of Project Management Information System (PMIS)
• Expert in using data management tools such as Power Pivot, Power Query, and DAX functions and formulas
• 2-4 years of experience in the A/E/C industry

• CAPM Certification (Preferred)
• PMP Certification (Preferred)
• PMI-SP Certification (Preferred)
• PSP Certification (Preferred)

Why Work at RailPros?

• Impactful Role: Be at the heart of employee experience by supporting onboarding, compliance, and culture-building efforts that directly shape RailPros' positive and people-first work environment.
• Collaborative Culture: Join a close-knit People Operations team and work alongside departments like IT, Safety, and Accounting to deliver a red-carpet onboarding experience and proactive employee support.
• Professional Growth: With involvement in HR,TA, Payroll, and Benefit training initiatives and compliance, this role offers hands-on exposure across all core HR functions—ideal for those seeking career advancement.
• Mission-Driven Organization: At RailPros, our commitment to safety, service, and integrity isn't just for the railroad—we apply those same principles internally to support and develop our employees.

Benefits & Perks:

We’re committed to supporting our team with a comprehensive benefits package designed to promote health, financial security, and work-life balance:

• Health Coverage: Medical, dental, and vision insurance to keep you and your family covered.
• Supplemental Insurance: Options include accident, critical illness, and hospital indemnity plans.
• Life & Disability Insurance: Employer-paid basic life insurance, plus voluntary options. Short-term and long-term disability coverage is also fully paid by the company.
• Retirement Savings: 401(k) plan with employer matching to help you plan for the future.
• Legal & Identity Protection: Access to Legal/ID Shield services.
• Pet Insurance: Coverage for your furry family members.
• Paid Time Off: Generous PTO, floating holiday, and holiday pay.
• Wellness Programs: Resources and initiatives to support your physical and mental well-being.
• Exclusive Discounts: Enjoy savings on a variety of products and services.
• Company Merchandise Allowance: Annual allowance for our branded online store.
• Health Savings Accounts (HSA): With employer contributions.
• Health Reimbursement Arrangement (HRA): Employer-funded to help with medical expenses.
• Flexible Spending Accounts (FSA): Available for dependent care.
• Employee Assistance Program (EAP): Confidential support for personal and professional challenges.
• Professional Development: Training programs and career growth opportunities.
• Work-Life Balance: Hybrid work schedule designed to help you thrive both at work and at home.

Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now for an opportunity to contribute to our success.

Equal Employment Opportunity (EEO):

RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at peopleoperations@railpros.com. We value diversity and strive to create an inclusive environment for all employees.

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