Senior Project Manager

Job Title: Senior Project Manager – Document Digitization & Redaction

Work Location: Hybrid

Fulltime role

Position Overview

The Senior Project Manager role will lead a critical, high-security document digitization and redaction initiative that involves secure retrieval, certified decontamination, high-resolution scanning, intelligent redaction, and the integration of sensitive human resource records into a new Content Management System (CMS). The ideal candidate will have experience overseeing the deployment of Azure Automation, Azure Comprehend, and the secure Azure environment for document processing and storage and must possess a strong combination of technical project management expertise, a deep understanding of compliance and security protocols, and the leadership skills necessary to coordinate with multiple stakeholders. The primary mission of this role is to deliver a solution that ensures data integrity, regulatory compliance, and operational continuity.

Key Responsibilities

Create, develop, and manage a comprehensive project plan that covers all phases outlined in the Scope of Work, including document retrieval and decontamination, secure chain of custody, scanning and ingestion, Intelligent Document Processing (IDP), policy-driven redaction, CMS integration, testing, and training.

Proactively identify, assess, and develop mitigation strategies for potential risks such as security breaches, delays in document retrieval, contamination hazards, OCR/redaction inaccuracies, and system integration challenges.

Serve as the primary contact for coordinating secure access and document retrieval.

Facilitate clear and consistent communication with stakeholders, leadership, IT security, legal/compliance officers, and end-users. Translate technical complexities and compliance requirements into actionable updates.

Clearly define project scope, timelines, and deliverables. Manage stakeholder expectations throughout the project lifecycle, especially regarding the certified decontamination process and the policy-driven redaction engine.

Collaborate with legal and program teams to validate the rules for the policy-driven redaction engine, ensuring compliance with CJIS, HIPAA, GDPR, CCPA, and other relevant standards.

Coordinate and manage a diverse team consisting of contractors, IT staff, developers, and records management personnel. Foster a collaborative environment focused on security and precision.

Ensure strict adherence to documented chain of custody protocols. Utilize barcode scanning, timestamped logs, and secure manifests for every document batch.

Address and resolve conflicts related to resource allocation, security protocols, or technical approaches to maintain team cohesion and project momentum.

Track all project hours and expenditures, including decontamination services and Azure cloud consumption, to ensure cost-effectiveness and adherence to the budget.

Lead a comprehensive testing phase as outlined in the Scope of Work. This includes end-to-end workflow testing, accuracy validation of OCR and redaction logic, and coordinating User Acceptance Testing (UAT) with agency stakeholders.

Verify that all redaction actions are policy-driven and maintain a complete audit trail including timestamps, user IDs, and legal basis for full accountability and compliance.

Ensure the creation and maintenance of all project documentation, including migration process, system configurations, redaction logs, and training materials.

Plan and oversee targeted training sessions including content on redaction review procedures, system search and retrieval, and updated policy processes.

Ensure a smooth transition of all project deliverables, documentation, and operational knowledge to the agency's long-term support team.

Required Skills & Qualifications

10+ years of Technical Project Management experience, with at least 5 years leading complex Azure-based initiatives such as cloud migration or digital transformation.

Proven ability to manage projects involving Azure cloud services, OCR/IDP technologies, and system integrations. Familiarity with policy-driven redaction engines is highly desirable.

Experience managing projects involving sensitive data (PII, PHI) with a working knowledge of compliance frameworks such as CJIS, HIPAA, GDPR, or CCPA. Experience with government agencies or in highly regulated environments is a significant advantage.

Demonstrated ability to lead, motivate, and mentor cross-functional teams, driving them toward a common goal in high-stakes environments.

Exceptional written and verbal communication skills, capable of conveying complex information clearly and concisely to all audiences, including high-level stakeholders.

Strong analytical and critical thinking skills, with demonstrated ability to navigate complex challenges and adapt to changing requirements.

Expert-level skills in prioritization, time management, and maintaining meticulous project documentation.

Other Preferred Qualifications

Background supporting projects in hybrid cloud or enterprise technology environments.

Positive, proactive, and able to build trust with technical and business stakeholders.

Adaptable and effective in dynamic environments with shifting priorities.