Senior Purchasing Coordinator (HCA/ASD #10118261)

Posting Details

Interviews are anticipated to be conducted within two weeks of closing date.

This job posting may be used to fill multiple vacancies.

Our Vision

Every New Mexican has access to affordable health care coverage through a coordinated and seamless health care system.

Our Mission

We ensure that New Mexicans attain their highest level of health by providing whole-person, cost-effective, accessible, and high-quality health care and safety-net services.

Our Goals

Leverage purchasing power and partnerships to create innovative policies and models of comprehensive health care coverage that improve the health and well-being of New Mexicans and the workforce.

Achieve health equity by addressing poverty, discrimination, and lack of resources, building a New Mexico where everyone thrives.

Implement innovative technology and data-driven decision-making to provide unparalleled, convenient access to services and information.

Build the best team in state government by supporting employees' continuous growth and wellness.

Why does the job exist?

The Senior Purchasing Coordinator will:
Audit all requisitions to include procurement method, account codes and back up documentation;

Create Purchase orders after audit;

Process change orders to existing purchase orders;

Run purchasing reports in SHARE;

Close out zero balance purchase orders;

Assist divisions with questions regarding purchasing;

Perform as back-up to submitting W-9 to the Department of Finance and Administration (DFA).

How does it get done?

The Senior Purchasing Coordinator is responsible for:
Working within SHARE financial modules requisitions, purchase orders and report modules;

Understanding NM State Procurement Code and DFA Manual of Modeling Accounting Practices (MAPs);

Monthly review and reconciliation of the Purchase Order (PO) reports and close out of Purchase Orders;

Meeting internal and external strict deadlines.

Who are the customers?

Health Care Authority (HCA) Office of the Secretary (OOS);

Health Care Authority (HCA) Divisions.

Ideal Candidate

Health Care Authority (HCA) Office of the Secretary (OOS);

Health Care Authority (HCA) Divisions.

Minimum Qualification

Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Employment Requirements

Must possess and maintain a valid Driver's License.

Must obtain and maintain a Defensive Driving certification.
Working Conditions

Work is performed in an office setting, with exposure to Visual/Video Display Terminal (VDT), extensive computer and telephone usage. Must be able to lift 20 lbs.
Supplemental Information

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Agency Contact Information: Jolene Jaffa, (505) 690-9920. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.