FIND_THE_RIGHTJOB.
Senior Purchasing Coordinator (OSI #4309)
Santa Fe, United States
Posting Details
The OSI enforces New Mexico law on insurance matters, including consumer protections, review of insurance forms and rates for accuracy and fairness, and helps New Mexicans address insurance concerns. We oversee and regulate most kinds of insurance in New Mexico and license the individuals and agencies that sell insurance in the state.
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
Why does the job exist?
This position is designed to manage a high volume of daily procurement activities across the entire agency. It involves auditing and processing internal purchase requests in strict alignment with the New Mexico State Procurement Code, the Department of Finance and Administration's Manual of Accounting Practices (MAPS), guidelines from the General Services Department, the New Mexico State accounting system (SHARE), and the agency's established policies and procedures. Provide oversight of all Agency purchases in order for OSI to operate effectively, efficiently and in compliance with purchasing guidelines in accordance with the procurement code. Establish quality control measures pertaining to purchase of goods and services must adhere to all procurement procedures and regulations, and use of best purchasing methods. Perform the full range of duties involved in the procurement and purchasing of goods directly pertaining to agency operations. Assist in the maintenance and replacement of field equipment and facility leases.
How does it get done?
This position is primarily responsible for a wide range of procurement and financial processing tasks essential to the Department's operations. Daily duties include auditing and processing Internal Purchase Requests preparing Purchase Orders, change orders while ensuring compliance with the Department of Finance and Administration's Manual of Accounting Practices (MAPS), the New Mexico State Procurement Code, and all relevant federal, state, and departmental regulations. The role must have the knowledge to understand Statewide Price Agreements for procuring goods and services for the Department.
Establishes quality control measures pertaining to purchase of goods and services must adhere to all procurement procedures and regulations, and use of best purchasing methods. Perform the full range of duties involved in the procurement and purchasing process directly pertaining to agency operations. Assist in the maintenance and replacement of field equipment and facility leases. Create purchase orders in the State of New Mexico SHARE Financial System. Audit and analyze purchase requests received for accuracy ensuring that the quotes are valid, the SWPA align with the purchases in accordance with the SWPA Contract. Ensure the accuracy of funding codes, department code, origin, bud ref and class align with the budget authorization. Ensure appropriate procurement method is used; and is in alignment with the procurement code, MAPS and DFA policies and procedures. Analyze supporting documentation and attach to each corresponding transaction. On a monthly basis, close out Purchase Orders that have been expended or are no longer needed. Utilize queries in SHARE and run monthly reports for PO¿s that have been fully expended. At the beginning of the new fiscal year, set up master PO¿s for the agency efficiently and timely, and at the end of each fiscal year, close out PO¿s by meeting the DFA deadlines. Provide guidance and customer services to staff on purchasing needs.
Process change orders for corrections/adjustments needed on purchase orders. Properly document the changes that are being made and the need for the change. Analyze supporting documentation and attach to each corresponding transaction.
Serve as the Lead Procurement Card holder (P-Card) processing P-Card purchases in accordance with standard operating procedures, OSI policies and procedures, and Department of Finance and Administration (DFA) model accounting practices. P-card purchases are only authorized upon budget authorization. All Procurement Card purchases must be entered into the BOA WORKS program within one (1) business day and approved by the Procurement Card Administrator before a purchase can be made. All back-up and receipts must be organized and maintained in a secure location. The monthly BOA statement, receipts, and back-up documents must be reconciled and submitted to the P-Card Administrator on the 10th of the following month.
Administrative duties as assigned by Supervisor. Duties include but not limited to: Filing, scanning, reporting, data entry, general administrative duties as assigned
Who are the customers?
OSI Staff, Leadership and external customers.
Ideal Candidate
OSI Staff, Leadership and external customers.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Employment Requirements
Must possess a valid New Mexico Driver's license, a current defensive driving course certification from the State of New Mexico or must pass Defensive Driving Course Certificate within six months of the date of hire as a condition of continued employment.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Michelle Montoya (505) 695-8158. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
The OSI enforces New Mexico law on insurance matters, including consumer protections, review of insurance forms and rates for accuracy and fairness, and helps New Mexicans address insurance concerns. We oversee and regulate most kinds of insurance in New Mexico and license the individuals and agencies that sell insurance in the state.
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
Why does the job exist?
This position is designed to manage a high volume of daily procurement activities across the entire agency. It involves auditing and processing internal purchase requests in strict alignment with the New Mexico State Procurement Code, the Department of Finance and Administration's Manual of Accounting Practices (MAPS), guidelines from the General Services Department, the New Mexico State accounting system (SHARE), and the agency's established policies and procedures. Provide oversight of all Agency purchases in order for OSI to operate effectively, efficiently and in compliance with purchasing guidelines in accordance with the procurement code. Establish quality control measures pertaining to purchase of goods and services must adhere to all procurement procedures and regulations, and use of best purchasing methods. Perform the full range of duties involved in the procurement and purchasing of goods directly pertaining to agency operations. Assist in the maintenance and replacement of field equipment and facility leases.
How does it get done?
This position is primarily responsible for a wide range of procurement and financial processing tasks essential to the Department's operations. Daily duties include auditing and processing Internal Purchase Requests preparing Purchase Orders, change orders while ensuring compliance with the Department of Finance and Administration's Manual of Accounting Practices (MAPS), the New Mexico State Procurement Code, and all relevant federal, state, and departmental regulations. The role must have the knowledge to understand Statewide Price Agreements for procuring goods and services for the Department.
Establishes quality control measures pertaining to purchase of goods and services must adhere to all procurement procedures and regulations, and use of best purchasing methods. Perform the full range of duties involved in the procurement and purchasing process directly pertaining to agency operations. Assist in the maintenance and replacement of field equipment and facility leases. Create purchase orders in the State of New Mexico SHARE Financial System. Audit and analyze purchase requests received for accuracy ensuring that the quotes are valid, the SWPA align with the purchases in accordance with the SWPA Contract. Ensure the accuracy of funding codes, department code, origin, bud ref and class align with the budget authorization. Ensure appropriate procurement method is used; and is in alignment with the procurement code, MAPS and DFA policies and procedures. Analyze supporting documentation and attach to each corresponding transaction. On a monthly basis, close out Purchase Orders that have been expended or are no longer needed. Utilize queries in SHARE and run monthly reports for PO¿s that have been fully expended. At the beginning of the new fiscal year, set up master PO¿s for the agency efficiently and timely, and at the end of each fiscal year, close out PO¿s by meeting the DFA deadlines. Provide guidance and customer services to staff on purchasing needs.
Process change orders for corrections/adjustments needed on purchase orders. Properly document the changes that are being made and the need for the change. Analyze supporting documentation and attach to each corresponding transaction.
Serve as the Lead Procurement Card holder (P-Card) processing P-Card purchases in accordance with standard operating procedures, OSI policies and procedures, and Department of Finance and Administration (DFA) model accounting practices. P-card purchases are only authorized upon budget authorization. All Procurement Card purchases must be entered into the BOA WORKS program within one (1) business day and approved by the Procurement Card Administrator before a purchase can be made. All back-up and receipts must be organized and maintained in a secure location. The monthly BOA statement, receipts, and back-up documents must be reconciled and submitted to the P-Card Administrator on the 10th of the following month.
Administrative duties as assigned by Supervisor. Duties include but not limited to: Filing, scanning, reporting, data entry, general administrative duties as assigned
Who are the customers?
OSI Staff, Leadership and external customers.
Ideal Candidate
OSI Staff, Leadership and external customers.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Employment Requirements
Must possess a valid New Mexico Driver's license, a current defensive driving course certification from the State of New Mexico or must pass Defensive Driving Course Certificate within six months of the date of hire as a condition of continued employment.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Michelle Montoya (505) 695-8158. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
Similar jobs
No similar jobs found
© 2025 Qureos. All rights reserved.