Senior Specialist - Corporate Administrative Support Services CEO

Job Description

JOB PURPOSE

Contributing to raising the efficiency of the Corporate Administrative Support Sector at the Roads and Transport Authority level through planning, implementation and diligent follow-up of communication programs and field visits, governance of committees and teams, coordination of leadership meeting requirements, management of partnerships and agreements, follow-up of corporate initiatives (media, corporate flexibility, digital transformation), ensuring alignment of performance with financial and operational plans and adherence to policies and procedures, in order to achieve speed of completion, quality of outputs and effectiveness of senior management decisions, and regular follow-up of decisions and orders issued by/to the Director of the Executive Director’s Office and accurately maintaining relevant records in accordance with the approved system.

Key Results Accountabilities

• Manage the institutional follow-up system (tracking lists, follow-up systems, dashboards) and continuously update i
• Provide requirements for review meetings with His Excellency the Director General and Chairman of the Board of Directors, ensuring the readiness of documents, decisions, and subsequent follow-
• Monitor organizational units' compliance with approved administrative decisions, circulars, and policies, and submit periodic reports and alert memos
• follow up on the Executive Director's recommendations and decisions issued during periodic review meetings with departments and ensure closure within the approved timelines
• Provide technical support to the direct manager, enabling him/her to devote more time to strategic tasks and developing the office's work
• Manage the office's auditing activities and ensure supporting evidence is provided within the specified timeframe
• Perform other duties and responsibilities related to the position and as assigned
• Prepare periodic reports on achievements and recommendations related to digital transformation at the sector level, linking them to strategic indicators and objectives
• Follow up on the implementation of corporate resilience plans, coordinate the work of resilience groups and teams, conduct response tests, and report lessons learned
• Follow up on the implementation of the financial plan and budget disbursement plans, and prepare periodic reports on disbursements, deviations, and remedial recommendations
• Review contract data at various stages, ensuring its compliance with contract and procurement policies and procedures, and submitting corrective comments
• Prepare and implement a communication and field visit plan (coordination, scheduling appointments, data entry, visit reports, and follow-up on corrective actions)
• Prepare visual presentations and periodic reports for the Executive Director's Office according to approved templates and presentation quality standards
• Provide requirements for weekly Board of Directors meetings and coordinate with departments to prepare presentations and supporting materials
• Follow up on the implementation of the sector's media plans in coordination with relevant stakeholders and submit periodic progress reports that demonstrate impact and indicators
• Develop and track key performance indicators (KPIs) to measure operational effectiveness and identify opportunities for continuous improvement
• Analyze data, monitor key performance indicators (KPIs), and utilize Microsoft 365 office tools and dashboards
• Evaluate the higher and sub-committees emanating from them, submitting analytical reports and recommendations to the Executive Director
• Manage the system of committees and teams (administrative, external, critical, and permanent), monitor compliance with KPIs, and submit periodic reports on them
• Prepare and implement the office's development/executive plans, analyze the current situation, anticipate future requirements, and prioritize initiatives
• Manage international partnerships and memberships, monitor agreements and memoranda of understanding, measure compliance with their outcomes, and prepare follow-up and risk reports
  
  

Qualifications

Technical Competencies

# Governing committees, managing meeting minutes, decisions, and closing mechanisms. Managing monitoring systems and dashboards and linking them to strategic objectives Monitoring financial plans and executive programs and interpreting deviations. Managing partnerships and agreements and measuring outputs Supporting digital transformation and preparing progress reports and technical/procedural recommendations

Education

# A bachelor's degree in public administration, business administration, or equivalent from an accredited university. Engineering certifications are an added advantage. 8 years of relevant practical experience

Job Category

Quality and Excellence

Advertiser

Roads and Transport Authority

Department

Corporate Administrative Support Services CEO

Educational-level

Bachelor

Required Nationality

UAE Only

Monthly Salary

Unspecified

Schedule-Time

Full time

Job Posting

23/10/2025

Unposting Date

01/01/2026