Senior Specialist - Faculty Lifecycle

The Senior Specialist – Faculty Operations is responsible for executing and coordinating key operational processes across the faculty lifecycle, including workload planning, faculty transfers, adjunct and visiting faculty appointments, academic qualification documentation, and credential equivalency. The role ensures institutional policies, accreditation requirements, and operational deadlines are met through accurate data management, efficient workflows, and effective collaboration with academic and administrative stakeholders. This position plays a critical role in maintaining faculty readiness, compliance, and operational excellence across the institution.

Main Responsibilities :

• Support the implementation of institution-wide standards and frameworks for faculty workload, movement, and appointment processes.
• Contribute to the continuous improvement of operational policies and procedures related to faculty lifecycle activities.
• Provide data-driven insights and reporting to academic leadership for strategic planning and resource allocation.
• Ensure faculty operational processes align with accreditation requirements, regulatory guidelines, and institutional performance indicators.
• Collaborate with faculty affairs leadership to enhance system efficiency, consistency, and compliance across all operational workflows.
• Coordinate and verify faculty workload allocations across divisions and ensure alignment with approved teaching norms and academic schedules.
• Manage the end-to-end processing of faculty transfers and secondments, including documentation, tracking, and interdepartmental coordination.
• Administer onboarding and assignment processes for adjunct and visiting faculty, ensuring timely completion of all documentation and system entries.
• Maintain an up-to-date repository of academic qualifications, credential equivalency, and ranking records for all faculty members.
• Liaise with HR and academic units to support timely and compliant faculty appointments, renewals, and contract changes.
• Generate operational reports and data summaries for audits, compliance reviews, and internal decision-making.
• Ensure the integrity, accuracy, and confidentiality of faculty records maintained in institutional systems.

Qualifications

• Bachelor’s degree in Business Administration, Education, or related field (required)
• Master’s degree in Education Management, Business, or related field (preferred)
• Professional certification (optional but beneficial): CIPD / Workforce Planning / Analytics-related certification
• Familiarity with UAE faculty credentialing standards, academic workload models, and adjunct appointment processes is an advantage.

Experience

• Minimum of 5 years of progressive experience in higher education, academic administration, faculty affairs, or workforce planning.
• Experience in higher education institutions (strongly preferred)
• Familiarity with academic systems, scheduling, and workforce analytics tools
• Experience using academic or HR systems (e.g., PeopleSoft, Banner, Oracle) for faculty data tracking and reporting.
• Exposure to accreditation-related documentation and faculty data audits is desirable.