Shipping & Receiving Assistant - Housing Provided

About Us

Montana Supply Co. is a mountain lifestyle boutique located in the heart of Big Sky, MT. We’re passionate about delivering high-quality products and curating an exceptional shopping experience for our customers. Grounded in creativity, collaboration, and community, we invite you to join our growing team and help elevate our brand in the retail space.

Nestled in the heart of the Rocky Mountains, Big Sky offers a unique blend of outdoor adventure, stunning natural beauty, and a tight-knit community. Whether you’re an outdoor enthusiast looking to explore world-class skiing, hiking, or mountain biking, or someone who simply enjoys a peaceful, picturesque environment, Big Sky has something for everyone. Plus, housing will be provided by the employer in a cozy, single room, allowing you to enjoy the full experience of living in this beautiful mountain town.

MT Supply EEO Statement

MT Supply is proud to be an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. Employment decisions at MT Supply are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other status protected by applicable law.

Shipping & Receiving Assistant Job Description

The Shipping & Receiving Assistant at Montana Supply is an hourly, regular, full-time year-round employee who is responsible for dynamically balancing the day-to-day operations of receiving, re-stocking, back stocking, and maintaining the organization of the stock room. This role also includes responsibility for reporting stock and supply needs to the Shipping & Receiving Manager. They report directly to the Shipping & Receiving Manager.

Details

Title: Shipping & Receiving Assistant

Location: Big Sky, MT

Benefit Level: Hourly

Department: Operations

Direct Supervisor: Shipping & Receiving Manager

Indirect Supervisor: Associate Merchandising Director

Primary Duties

The primary responsibilities of the Shipping & Receiving Assistant can be broken down into four categories:

• Receiving and processing incoming inventory (50%)
• Restocking and backstock organization (20%)
• Stock room organization and supplies reporting (20%)
• Processing outgoing shipments (10%)

Receive & Back Stock Inventory – 50%

• Bring new deliveries to the receiving room within one hour of arrival.
• Sort and inspect deliveries to ensure they match the purchase order number and invoice.
• Communicate any deliveries that are past their cancellation date to the Primary Buyer or Shipping & Receiving Manager before receiving.
• Receive deliveries in a timely and efficient manner, following receiving standards.
• Ensure that all packages are processed within five business days of initial delivery date.
• Request support from the Merchandising Team when the receiving backlog is greater than five days.
• Compare actual receivables against the purchase order and communicate discrepancies to the Shipping & Receiving Manager.
• Prepare product for the sales floor according to labeling and merchandising standards, including steaming apparel, labeling products, and sorting between backstock and floor stock.
• Restock merchandise on the sales floor as needed, typically in the morning or as directed by the Shipping & Receiving Manager.
• Place any loose product in its appropriate backstock location as part of End of Day procedures.

Restock & Backstock Organization – 20%

• Maintain an organized, clearly labeled, and easily navigable backstock area.
• Ensure product is organized according to backstock procedures and updated standards.
• Receive and organize any excess sales floor stock returned to the backstock room by the sales or visual teams.
• Regularly assess the backstock area for efficiency and communicate any space or process improvements to the Shipping & Receiving Manager.

Organization & Supplies Reporting – 20%

• Maintain overall organization of the receiving and stockroom areas.
• Conduct regular checks of shipping and stockroom supplies, reporting supply needs to the Shipping & Receiving Manager.
• Support the Shipping & Receiving Manager in scanning and organizing inventory documentation as needed.
• Assist in identifying opportunities to improve backstock flow, labeling, and storage efficiency.

Processing Outgoing Shipments – 10%

• Check eCommerce sales frequently throughout the day, pulling product and packaging orders for on-time delivery.
• Package vendor returns once authorized, per the directive of the Shipping & Receiving Manager.
• Deliver outgoing packages to their correct drop-off point daily.
• Pick up mail and packages from the post office three times per week.

Skills and Competencies

Skills:

• High School diploma or equivalent
• Previous experience working within a team setting
• Ability to stand and walk for extended periods of time (may be greater than 8 hours)
• Strong communication and organization skills
• Capable of lifting 50 lbs
• Intermediate level of Lightspeed Retail Point of Sale System knowledge
• Basic technological familiarity including some knowledge of Microsoft Office Suite
• Ability to read, write, and perform basic math

Competencies:

• Reliable, punctual, and trustworthy team member
• Demonstrates integrity and compassion toward coworkers
• Strong problem-solving and collaborative approach
• Capable of maintaining effective working relationships
• Able to work independently and manage time efficiently
• Open to receiving and integrating feedback
• Self-starting attitude and interest in continuous improvement of Montana Supply operations

Working Relationships

Shipping & Receiving Manager

• Submit time off requests in BambooHR for approval
• Receive overtime requests and scheduling guidance
• Address and resolve any scheduling conflicts
• Request and receive additional information regarding prioritized deliveries, backstock standards, and pricing adjustments
• Receive notice of additional tasks to be completed throughout the course of a shift
• Receive updates or changes to shipping or receiving processes
• Submit 14-day end of employment notice in writing

Purchasing/Visual Team

• Receive requests for prioritized receivables based on sales floor space
• Request purchase order entry for deliveries that do not have an assigned PO
• Communicate about any notes in a purchase order regarding cancellations or late shipments
• Receive direction to assist with projects related to backstock or workspace organization (excluding merchandising materials)
• Receive price adjustments and promptly relabel backstock as needed

Store Manager and Sales Team

• Receive excess floor stock from the sales or visual team and organize it into backstock
• Communicate any price adjustments to ensure accurate product labeling and pricing

Benefits

Perks & Benefits

• Bi Annual Bonus earnings
• Paid time off
• 50% of health, vision & dental insurance paid after 60 days of employment
• Shuttle service from airport reimbursed
• Well-being reimbursement program
• Sick/Mental Health Days & Holiday Pay
• 40% employee discount at Montana Supply Co.
• Discount at Cowboy Coffee
• Sponsored team outings
• End-of-season bonus program
• Access to team housing
• Ski pass for full-time winter employees
• Opportunities for year-round employment
• Flexible scheduling with time to enjoy Big Sky's great outdoors