SOE Finance Manager (Elections)

OVERVIEW AND NATURE OF WORK:

The Office of the Supervisor of Elections conducts accurate, convenient, and accessible elections to all eligible voters throughout Miami-Dade County. In addition, the office ensures that all federal, state, county, municipal, and special taxing district elections are conducted and tabulated correctly, in a uniform and impartial manner with adherence to federal, state, and local election laws.

As mandated by the state of Florida, specific areas of responsibility for the Office of the Supervisor of Elections include but are not limited to qualifying county candidates for office, designating precinct boundaries, appointing, and instructing election boards. The Outreach Section is also tasked with providing education and assistance to the community, conducting voter outreach, and attending community events.

ILLUSTRATIVE TASKS:

The position incumbent is responsible for conducting the Office of the Supervisor of Elections outreach programs to include attending community meetings and events to provide information on the SOE’s office services and programs, conducting outreach activities in accordance with Florida Statute 98.255 and Florida Administrative Code and Florida Administrative Register1S-2.033. The position incumbent is also responsible for coordinating and supervising temporary/seasonal employees assigned to the SOE office’s Community Outreach and Voter Education section. Exercises discretionary and independent judgement in voter outreach and engagement.

• Conduct community voter registration events and prepare and/or edit correspondence for citizens and provide updates on elections activities and events. Serves as a resource for all citizens, providing advisory services, education on election laws, policies, and procedures.

• Conduct college voter registration/education programs on college campuses in the County.

• Conduct promotional activities designed to increase positive exposure of the SOE office’s services, programs, and projects. Coordinates and delivers marketing and promotional services with partners, local businesses, educational institutions, and County agencies.

• Assembles multi-media products, such as internal/external newsletters, procedures manuals, bulletins, and brochures for distribution to internal and external clientele. Serves as SOE Office representative during outreach and community events.

• Conducts training programs for the Activity Directors and their staff at the Assisted Living Facilities (ALF) and Nursing Homes (NH). Performs supervised voting, registers residents to vote, ensures that signature updates are received, and that vote-by-mail ballot requests are being obtained. Prepares sealed boxes for ALF and NH, which contain vote-by-mail ballot logs, unused replacement ballots, completed declaration forms to aid, and completed declaration forms to secure assistance that will be forwarded to the Voter Services Division.

In accordance with Florida Statute 98.255 and Florida Administrative Code and Florida Administrative Register 1S-2.033, assists with Miami-Dade County Public Schools and their Board to register students and conduct voting education programs in each public high school in the County.

Also oversees updates to the Department’s website

KNOWLEDGES, ABILITIES, AND SKILLS:

Ability to meet and deal effectively with the general public. Ability to use tact and good judgment when dealing with the public. Knowledge of principles and processes for providing customer services by conducting customer needs assessment, meeting quality standards for services, and evaluating customer satisfaction. Ability to express ideas clearly, concisely, both verbally and in writing. Ability to present information and material in a manner which gains the agreement of others. Ability to listen and comprehend instructions and guidelines. Ability to share information with others and to facilitate the open exchange of ideas and information. Ability to communicate with people outside the organization, representing the organization to customers, the public, and other external sources. Ability to provide information to supervisors, co-workers, and subordinates by telephone, in person or in writing.

The Office of the Supervisor of Elections offers fringe benefits that include paid vacation, sick leave, parental and bereavement leave, 13 paid holidays, three floating holidays, one birthday holiday, medical, dental, and life insurance, contributory membership in the Florida Retirement System and 50% tuition reimbursement assistance. Optional benefits include vision, legal, and short-term and long-term disability insurance, 457 pre-tax savings plan, and flexible spending accounts.

Resumes and other information submitted in response to this advertisement are public records pursuant to Chapter 119 Florida Statutes. Hiring decisions are contingent upon results of a background check and pre-employment physical.