Sourcing Specialist

POSITION SUMMARY

Under general to limited supervision, a Sourcing Specialist will be responsible for leading department-specific sourcing activities for both Commodities and Professional Services. This position works with internal business partners to identify opportunities, develop strategies, develop and manage all types of solicitations while ensuring City policies are followed for applicable sourcing activities. Must have the ability to think analytically, work independently, and manage multiple competing priorities while keeping a professional, customer service focus toward our internal customers.

Department: Office of Management and Budget
Posting Type: Announcement
Salary: $62,670 per year.
Union: Non-union
Civil Service Classification: Exempt

REQUIREMENTS

General Requirements:
You must submit or show proof of all the following at the time of application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application, including education, work experience, a resume (if applicable), and completed supplemental questions.
• A resume, to be submitted online.
• Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
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NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.

NOTE: Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.

Qualifying Requirements:

Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status via email.

• WORK EXPERIENCE: None required.
• EDUCATION/TRAINING: The application must clearly show a minimum of an Associate's Degree in Business, Finance, Supply Chain or related field. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).
• EQUIVALENCY: Work experience may be substituted for education/training on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position, based on the sum of work experience and education/training listed above. The Total Qualifying Requirement is two (2) years.

CIVIL SERVICE EXAMINATIONS

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

• 
  Written: None required for this position.
• Performance: None required for this position.
• Medical: None required for this position.

POSITION DUTIES

• Demonstrates sourcing leadership; communicates and implements fact based sourcing strategies across functions and with various levels of management.
• Collaborates with City departments and other key stakeholders to facilitate efficient and effective procurement processes.
• Manages all solicitation processes utilizing sourcing best practices.
• Develops, prepares and maintains all solicitation documentation.
• Analyzes response results and prepares accompanying summaries.
• Prepares contract documentation for sourcing events and resulting follow-up to ensure successful execution of contracts.
• Calculates Total Cost of Ownership (TCO) and encourages overall cost reductions.
• Facilitates a consistent, competitive bidding process for assigned spend categories.
• Documents supply stream processes, policies, procedures, and practices.
• Identifies, understands, and resolves issues concerning the procurement of products and services.
• Facilitates and demonstrates fair and ethical supplier practices.
• Demonstrates knowledge of internal and external factors affecting professional services sourcing; identifies opportunities and determines best in class sources of supply.
• Continually introduces industry best practices from NIGP, et al, and implements where feasible.
• Conducts research and analysis within the City to determine current spending and demand information.
• Manages multiple simultaneous projects by establishing schedules and assigning tasks in order to complete projects on a timely basis.
• Offers ideas on possible innovative approaches and creative strategies for building cross functional, integrated (horizontal and vertical) supply streams.
• Develops and maintains relationships with functional business unit department leaders to ensure that all sourcing is done according to established procedures and builds strong partnerships.
• Suggests possible opportunities for additional cross-functional projects.
• Performs such other related tasks and duties that are assigned or required.