Spare Parts Executive – Transportation / Fleet Operations

Key Responsibilities1. Spare Parts Procurement

• Identify parts requirements based on maintenance schedules, breakdown reports, and workshop needs.
• Source spare parts from approved suppliers while negotiating best prices and delivery timelines.
• Generate purchase orders and track order status until delivery.

2. Inventory Management

• Maintain accurate stock levels of critical spare parts (filters, tyres, batteries, belts, brake components, lubricants, electrical parts, etc.).
• Perform regular stock audits and update inventory records in the system (ERP/Tally/Excel).
• Monitor slow-moving, fast-moving, and obsolete parts to optimize inventory costs.

3. Vendor Management

• Build strong relationships with spare parts suppliers, dealerships, and local vendors.
• Evaluate vendor performance based on price, quality, and reliability.
• Ensure timely resolution of warranty claims and returns.

4. Workshop & Operations Coordination

• Coordinate with mechanics, workshop supervisors, and fleet managers to understand part requirements.
• Ensure speedy availability of parts to minimize vehicle downtime.
• Support preventive maintenance and breakdown repair processes by ensuring correct parts are issued.

5. Documentation & Compliance

• Maintain proper documentation of stock issuance, receipts, invoices, and GRNs (Goods Receipt Notes).
• Ensure all parts meet quality standards and comply with vehicle manufacturer guidelines.
• Track consumption patterns for cost analysis and planning.

6. Reporting

• Prepare daily/weekly/monthly stock and consumption reports.
• Monitor spare parts expenses and submit cost-saving recommendations.
• Maintain accurate records of warranty and service histories.

Required Skills & Competencies

• Strong knowledge of automobile spare parts (commercial vehicles, buses, trucks, etc.).
• Basic understanding of mechanical and electrical vehicle systems.
• Excellent negotiation and vendor management skills.
• Proficiency in MS Excel, inventory software, ERP, or Tally.
• Strong organizational and record-keeping skills.
• Ability to work under pressure and meet maintenance deadlines.

Qualifications

• Diploma/ITI/Bachelor’s in Automobile/Mechanical Engineering (preferred).
• 1–4 years of experience in spare parts management, transportation maintenance, or workshop operations.
• Experience in commercial vehicle parts (TATA, Ashok Leyland, Eicher, BharatBenz, etc.) is an advantage.

Job Type: Full-time