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Specialist, Purchasing Agent
JOB_REQUIREMENTS
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Salary
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Posting Detail Information
Position Number
SE0365.00000
Position Title
Specialist, Purchasing Agent
Job Type
Staff
FT/PT
Employee Class Description
Staff (ed. support)
General Position Description
Performs various procurement related activities and assignments requiring professional judgment, integrity, and ingenuity. Under limited supervision, procures services, supplies and equipment necessary for the daily operations of the College.
Flexible Work Arrangement
Primarily Remote: Employee performs the majority of job duties remotely and may occasionally work on site, based on operational needs with advance notice, when possible.
Grade
2024
Exemption Status
Non-Exempt
Posting Number
S3618P
Location(s)
Orlando, FL 32811 - West Campus
Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday – Friday: 8:00am–5:00pm
*This position operates in a Primarily Remote environment *
*This position operates in a Primarily Remote environment *
Number of Vacancies
1
Posting Start Date
10/31/2025
Posting End Date
11/17/2025
Open Until Filled
No
Quicklink for Posting
Posting Detail Information
Temporary Position (Temp or Grant Funded) Details
Salary Range
$38,654 per year
Essential Job Functions
Description of Job Function
1. Reports directly to the Director of Procurement all daily purchasing activities and workloads.
Description of Job Function
2. Ensure that all procurements are made pursuant to the College’s policy and procedures.
Description of Job Function
3. Review, analyze and process requisitions, quotations, and on-line electronic purchase orders.
Description of Job Function
4. Prepare, Solicit and evaluate competitive quotations for commodities and services in accordance with policy and procedures.
Description of Job Function
5. Review sole source and emergency purchase requests from departments, perform research and verification.
Description of Job Function
6. Perform research and analyze pricing on State of Florida, GSA, cooperative and other governmental agency contracts.
Description of Job Function
7. Negotiates single source and/or exempt procurements in accordance with policy and procedures.
Description of Job Function
8. Assist in the development of specifications and scope of work for Solicitations. Process Invitation to Bid, Request for Proposals, and Invitation to Negotiate, including project addenda.
Description of Job Function
9. Prepares and coordinates legal advertisement, correspondence, and draft award agendas.
Description of Job Function
10. Conducts pre-solicitation conferences, public bid openings, and evaluation committee meetings.
Description of Job Function
11. Prepares bid tabulations and performs bid analysis to evaluate responses to determine the most responsive and responsible submittal.
Description of Job Function
12. Preparation of contract award documents, vendor notifications, related amendments, renewals or terminations.
Description of Job Function
13. Maintain contract files, process contract renewals, and verify documents are entered into the contract management system.
Description of Job Function
14. Investigates questions raised by vendors and departments to facilitate satisfactory issue resolution.
Description of Job Function
15. Performs other duties as assigned.
Qualifications
Drivers License Requirement
Drivers License Requirement
Not Applicable
Required Qualifications
Required Minimum Education
High school diploma or general education degree (GED).
Required Field of Study
Other Required Qualifications
Required License/Certification
Preferred Qualifications
Preferred Education & Field of Study
Associate’s Degree from a regionally accredited institution in Business or a related field.
Preferred Type of Experience
Experience in public purchasing or a related field.
Experience with Microsoft Products (Word and Excel).
Experience with Microsoft Products (Word and Excel).
Preferred Licenses/Certification
Professional procurement certification, CPPB.
Knowledge, Skills and Abilities
Knowledge, Skills and Abilities
1. Knowledge of the principles and practices of public purchasing, including related laws and regulations.
2. Knowledge of grades, qualities, supply sources, and market factors affecting supplies.
3. Knowledge of mathematical principals as they relate to procurement including addition, subtraction, multiplication, division, decimal and percentage calculations.
4. Skill in communicating effectively, orally and in writing.
5. Skill in the use of personal computers and general office software.
6. Ability to follow oral and written directions and interact with others.
7. Ability to research using the Internet as well as placing online orders.
8. Ability to analyze complex problems and make independent judgments.
9. Ability to prioritize and work on multiple projects simultaneously, while meeting deadlines.
10. Ability to establish and maintain effective relations with College employees, suppliers and other members of the public with whom contacts are essential.
11. Must be able to perform all of the essential functions of the job with or without reasonable accommodation.
2. Knowledge of grades, qualities, supply sources, and market factors affecting supplies.
3. Knowledge of mathematical principals as they relate to procurement including addition, subtraction, multiplication, division, decimal and percentage calculations.
4. Skill in communicating effectively, orally and in writing.
5. Skill in the use of personal computers and general office software.
6. Ability to follow oral and written directions and interact with others.
7. Ability to research using the Internet as well as placing online orders.
8. Ability to analyze complex problems and make independent judgments.
9. Ability to prioritize and work on multiple projects simultaneously, while meeting deadlines.
10. Ability to establish and maintain effective relations with College employees, suppliers and other members of the public with whom contacts are essential.
11. Must be able to perform all of the essential functions of the job with or without reasonable accommodation.
Working Conditions
General Working Conditions
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.
The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
Job specific working conditions
Must be available to work occasional weekends and after regular hours.
Job Specific Designation
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