Specialist, RSG Procurement

Job Purpose Statement:

Responsible of searching reputable suppliers to supply all station requirements for all commodities items with a unique price & availability of product. Act as Manager food when required. Responsible in assisting & managing all the purchasing of Saudi Airlines Catering Company in his assigned Unit

Roles & Responsibility:

1. Supervise on the delivery control functions and ensures that the ordered products arrive on time/as per scheduled delivery dates.
2. Supervise on the delivery control functions of direct import items and ensures that the ordered products are in order.
3. Make price comparison prior the approval of the new offer.
4. Supervise the delivery of items by supplier or local buyers - Food & Non-Food to ensure the ordered materials arrive correct and follow-up pending items to be delivered on time.
5. Ensure that cash and credit invoices are consolidated against Purchase Orders.
6. Handle issues related to rejected and unsubmitted invoices through CATRION portal.
7. Coordinate with requestor if ordered items are not clear before placing / securing subject to price / quality and lead time and possible advice option / alternative if items are currently not available.
8. Negotiate / coordinate to supplier to maximize credit payment and possibly minimizing cash terms.
9. Liaise with internal stakeholders to update pending orders and other orders in terms of quality / quantity base on required specification.
10. Process Purchase Orders and direct supplier communication for further delivery
11. Handle IOC for payment and monitor the status.
12. Perform other assignment may require from time to time.
13. Analyses purchase requests; evaluate bids; prepares product specifications and contracts; makes sound recommendations.
14. Evaluates vendor performance based on prices and deliveries information received from other station the product acceptability and vendor service; anticipates and negotiates possible price changes.
15. Investigates possibility of improving quality without a price increase or of substituting a lower priced commodity to accomplish the same function.
16. Provide approved suppliers to other station if and when required by station for issuing purchase order.
17. Source the food and non food requirement as per CATRION Procurement policy and delegation of Authority
18. Generate reports and procurement analysis for the team.
19. Maintain purchasing policy and procedures at all times and transactions.
20. Assist in implementing procurement strategies, policies, and procedures to meet the organization's procurement needs.
21. Conduct research and evaluate potential suppliers based on quality, price, delivery capabilities, and other relevant factors.
22. Assist in negotiating and managing contracts with suppliers, ensuring favorable terms and conditions for the organization.
23. Coordinate with suppliers to obtain quotes, negotiate pricing, and secure timely delivery of goods and services.
24. Monitor supplier performance, including on-time delivery, quality compliance, and responsiveness to inquiries and issues.
25. Assist in maintaining accurate procurement records and documentation, including purchase orders, contracts, and supplier information.
26. Collaborate with stakeholders to forecast demand and plan procurement activities accordingly.
27. Support supplier relationship management initiatives, including conducting performance evaluations and addressing any supplier-related concerns.
28. Assist in identifying cost-saving opportunities, such as supplier consolidation, contract renegotiation, and process improvements.
29. Assist in preparing reports and analysis on procurement activities, including key performance indicators (KPIs) and cost savings.

Qualifications

Bachelor's Degree

Years and Nature of Experience

4 - 6 Years

Knowledge, Skills & Abilities

• Advance computer proficiency
• Advance report writing skills
• Leadership ability and qualification
• Advance Investigation skills