Sponsored Program Coordinator

The Office of Sponsored Programs (OSP) within the Enterprise for Research, Innovation and Knowledge (ERIK) seeks a Sponsored Program Coordinator to join our team.

The Sponsored Program Coordinator (SP Coordinator) position performs research administration functions for the Office of Grants and Contracts (OGC) under the supervision of OGC leadership and in collaboration with Sponsored Program Officers (SPOs).

The individual in this role will assist the OGC leadership and SPOs by coordinating the grants and contracts administrative job duties across OGC workloads. This includes paperless proposal and award files and new award review processes. Independently performs data entry and management activities in the Grants module systems. Provides proposal review, including budgets. Initiates post-submission proposal process (PA-005 transfers). Monitors financial status of research projects and provides reports, as required. Creates and processes sub-award agreements. Monitors and initiates project close-out process.

Provides staff leave coverage to SPOs and leadership and assumes responsibility for workload relief during high-volume periods. Works to build knowledge base in research administration and stays current on agency regulations, requirements, and policies. Provides high-quality customer service to the OSP research constituents and the University's research community. Assists and participates in staff training and Principal Investigator (PI) trainings. Performs other tasks as assigned.

A successful SP Coordinator has the ability to perform the following essential skills and competencies:

• Possess time management ability, follow-through, organizational skills, and attention to detail.
• Ability to multi-task and, problem solve.
• Possess strong verbal and written communication skills.
• Efficient in learning new systems and adopting new procedures.
• Self-motivated, and balance working autonomously as well as within a team.
• Flexible and adaptable while performing in a high volume and deadline driven environment.
• Understand the importance and value in providing exceptional customer service.
• Possess the ability to review and interpret award/contract language and sponsor and University policies and procedures.
• Apply financial analysis and budgeting skills using Excel spreadsheets as a tool.
• Enjoy working in a culture that promotes work/life balance, peer collaboration, autonomy, and supportive leadership.

Required Qualifications

• High school diploma or GED.
• At least one (1) year of customer service experience.
• At least one (1) year of administrative experience in a professional business capacity in any of the following: data entry and/or information management, compliance with policies and procedures, procurement, accounting, and financial management.
• Proficient in the use of Microsoft Word, Excel, and Outlook.

Desired Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• At least one (1) year of experience with and knowledge of any of the following: federal or private agency sponsors, contract/grant regulations, and/or university policies
• Experience with electronic research administration tools and systems.
• Experience developing budgets and/or analyzing financial data.
• Knowledge of research funds administration or business administration practices.

We strongly encourage that applicants submit both a resume and a cover letter.

The pay range for this job profile is $20.24 - $22.81 per hour. The offer for this position will fall within this range based on multiple factors including internal equity, unit’s available budget, and the candidate’s qualifications.

Employees are provided several flexible work schedule and location options aligned with U.S. Eastern Time Zone, including an option for remote. All employees are provided university-configured equipment and supportive technology tools. Employees are required to provide reliable internet access and home office furnishings for approved remote work locations.

ERIK Overview

Join the Research Development Office within the Enterprise for Research, Innovation and Knowledge (ERIK) at The Ohio State University and become a part of a dynamic, forward-thinking team dedicated to pushing the boundaries of discovery and innovation. ERIK positions Ohio State to expand curiosity-driven research and creative expression, further develop our research community of faculty, staff, and students, and grow the innovation ecosystem to address big challenges and improve communities locally and globally. We are seeking passionate individuals who are committed to making a meaningful impact through collaboration, innovation, and excellence. To learn more about our mission and work, please visit https://erik.osu.edu/.

Office of Sponsored Programs Overview

The Office of Sponsored Programs (OSP), under the auspices of the Enterprise for Research, Innovation and Knowledge (ERIK), supports the development, implementation, and coordination of sponsored research at the University from proposal development to project closeout. OSP provides a full range of research administration services to support Ohio State faculty, staff, and graduate students through research administration, responsible stewardship of funds and sound management practices.

Function: Research Administration

Subfunction: Sponsored Programs

Career Band and Level: T2

Regular 40 First Shift