Sponsored Programs Specialist

Saint Paul, United States

Posting Details

Position Information

Position Title

Division

Institutional Advancement

Department/Office

SPREE - General

Position Summary Information

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The Sponsored Programs, Research and External Engagement (SPREE) program at St. Catherine University invites applications for a full-time Sponsored Programs Specialist position.

SPREE advances St. Kate’s mission by promoting research and scholarship; knowledge dissemination; academic program innovation; and student scholarship, loan, internship, and research opportunities. SPREE serves as the administrative unit accountable for supporting faculty, staff, and students in readying research and innovation projects, acquiring extramural funding, and appropriately administering approximately $28 million in active sponsored projects.

This position supports both pre- and post-award activities for SPREE, assisting the University community across the life-cycle of grant seeking and award receipt, from proposal development and funding search to budget and compliance administration of sponsored programs. The position manages internal grants programs, and provides critical administrative duties to strengthen the SPREE infrastructure.

Responsibilities Include:

External Grant Development and Administrative

Under the guidance of the Director, maintains a portfolio of grant prospects and works to translate those into extramural support to the University.
Advises faculty and staff on appropriate funding opportunities, interpreting funder interest and assessing alignment with University mission and priorities.
Works with diverse teams or individual faculty/staff to develop, write, edit, prepare, and submit proposals, as assigned. Supports budget development. Ensures that all requirements in the development and submission of proposals are executed.
Supports the SPREE infrastructure by carrying out administrative duties that include updating the SPREE pipeline, contributing to newsletters, setting up workshops, and tracking the SPREE email

Post-Award Administration, Education, and Training

Under guidance from the Sponsored Program Manager, manage awards in portfolio with duties that include:·
- Fund set-up and coordination with the business office for expense management invoicing/draw-down, and reporting.
- Faculty/staff education on budget management and managing their sponsored program.· Budget tracking and P-card reconciliation
- Supporting submission of required reporting
- Compliance tracking for assigned grants, including, but not limited (e.g., Time & Effort Certifications, Financial Conflicts of Interest documentation, Responsible Conduct of Research).
- Contributes to the development and implementation of education and training via workshops, classroom visits, 1:1 and departmental meetings.

Internal Grants Management

Manage internal pre- and post-award administration for the University’s internal grants programs (e,g.; APDC, 3M, Carol Easley Denny) and serve as liaison between SPREE and Academic Professional Development Committee.
Responsible for grant program communications, application processes, materials coordination, and proposal review for faculty.
Responsible for post-award grant management in support of Principal Investigators.

IRB Coordination and Research Compliance Tracking

Configures and maintains procedures within the Mentor IRB platform for protocol submission & management.
Tracks and monitors protocols for the IRB Committee.
Coordinates and facilitates IRB Committee meetings.
Consults with students, advisers, faculty and staff as they fulfill IRB procedures & systems.
Configures and maintains systems to track compliance requirements, including federally mandated trainings and certifications (Human Subjects Research, Responsible Conduct of Research, Financial Conflict of Interest, etc.) to ensure applicable regulations governing research are met by all Investigators/Grantees on time.

Employees at St. Kate’s feel a deep connection to the University’s Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

Fourteen (14) paid holidays and paid “gift” days when the University is closed.
Free tuition for employees and reduced tuition for their families after one year of service
Health, dental, and vision insurance
403b retirement plan access
Accrued sick time
Paid parental leave after one year of service

Specific information on all of our available benefits for full-time employees can be found HERE.

St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications

Associate Degree
Two years of data processing, project management, or related experience
Experience developing and managing a budget
Proficiency in MS Office and project management software.

Preferred Qualifications

Bachelor’s Degree
Experience in higher education/academic setting
5+ years of experience in sponsored programs administration
Experience with prospect research and funding search tools

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

EEO Statement

Compensation:
The salary for this position is $50,000 – $55,000 depending on qualifications and experience.

The salary range listed reflects a good-faith estimate of what we reasonably anticipate to pay for this position, based on market data and internal equity, at the time of posting. Actual compensation will be determined based on qualifications, experience, skills, and other relevant factors. St. Catherine reserves the right to modify or adjust compensation depending on University needs.

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.

Application instructions for STAFF

Visit St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment.

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace

Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.

Posting Detail Information

Posting Number

20220767-STAFF

Posting Start Date

09/30/2025

Application Deadline

10/24/2025

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