Sr. Administrative Assistant ($34.52 - $42.60)

Position Summary:

Performs a broad range of duties for a Senior Vice President and their team in the Apartments Division. Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports. Manages appointment requests and maintains assigned calendars. Handles telephone calls, routing them to others or dealing with them directly, as appropriate; arranges conference calls and related meeting room set-up. Prepares a variety of communications including emails, memos, meeting agendas and meeting minutes. Processes expense reports and approves invoices. Monitors budgets for expense and office supply spending.

Key Responsibilities:

• Provide administrative support and coordination on projects as assigned.
• Coordinate and schedule meetings, maintain calendars, and answer calls as assigned.
• Distribute and track documents, ensure proper routing/approvals, and deliver or file when finalized.
• Audit and prepare expense reports and check requests and route for approval.
• Prepare presentations, meeting agendas, letters and other written communications.
• Administer, organize and maintain project files, hard copy and electronically.
• Facilitate in setting up conference calls (e.g., video, or telephone, or other electronic variations) and arranging all necessary meeting supplies (i.e. meeting agenda, exhibits, and lunch orders).
• May book travel as needed.
• Attend project meetings and prepare meeting minutes as needed.
• Perform other related duties as assigned.

Additional Skills:

Preferred Education:

• Bachelor’s Degree (or equivalent experience)

Preferred Years of Relevant Work Experience:

• 3 - 5+ years

Additional Requirements:

• Strong proficiency with Google products (Mail, Drive, Calendar, Meets, Google Docs, Slides, Sheets), Microsoft products (Word, Excel, Powerpoint) and Adobe

Minimum Qualifications / Other Expectations:

• Must be organized and capable of managing tasks on multiple, concurrent projects.
• Must have excellent verbal and written communication skills.
• Must have well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company.
• Project a professional image and demeanor.
• Understand, apply, and comply with all company policies and procedures.
• Strong computer skills: MS Office Office Suite; Google Suite experience preferred.