Sr. Assistant, Security & Resilience Function & Sub-Function

Job summary:

To provide comprehensive administrative and clerical support to Senior Vice Presidents (SVPs), facilitating effective management of schedules, communications, and departmental coordination.

General Responsibilities:

• Follow divisional policy, systems, processes, procedures and controls covering all functional areas in line with group delegation of authority policy to ensure fulfilment of all relevant procedural/legislative requirements while delivering quality and cost-effective service in a consistent manner.
• Comply with organization’s requirements in a timely manner.

Job Specific Responsibilities:

• Manage the SVP’s calendar, coordinate meetings, and arrange travel itineraries.
• Organize meeting agendas, take minutes, and follow up on action points.
• Assist in preparing presentations, reports, and correspondence.
• Handle incoming calls, emails, and correspondence on behalf of the SVP.
• Maintain organized and accessible filing systems.
• Monitor office supplies and submit requisitions when necessary.
• Act as a liaison between the SVP and internal/external stakeholders.
• Support departmental projects by coordinating activities and managing timelines.

HSE, Security, and Risk Protocols:

• The Employee shall adhere to all the HSE, Security and Risk Management Rules & Procedures communicated by the company, including:
• Taking reasonable care of their own health, safety, and security.
• Taking reasonable care of the health, safety and security of persons that may be affected by their acts or omissions at work.
• Co-operate with their employer with respect to any instruction and/or actions taken by the employer to protect the employee and/ or comply with HSE and security requirements.
• Report to their immediate line manager any situation which they have reason to believe could present a risk, hazard, or issue to an individual or the company and which they cannot correct themselves.
• Report all HSE and security incidents and work-related injuries.
• Not intentionally or recklessly interfere with or misuse anything provided at the workplace that supports the interest of HSE, security and welfare.