Sr. Officer/Assistant Manager - Admin

Job Title: Sr. Officer/Assistant - Admin

Department: Administration

Reports To: Chief Human Resources Officer

Type: Full-time

Location: DIFC, Dubai, UAE.

We are not looking for someone who simply “handles admin.”

We are looking for someone who makes things happen.

Someone street-smart, highly organised, commercially aware, and resourceful enough to find solutions without waiting for step-by-step instructions. Someone who anticipates what may go wrong, acts before it becomes a problem, and keeps the office, leadership schedules, vendors, travel, facilities, and administrative commitments running without disruption.

This is a hands-on role. It requires ownership, responsiveness, sound judgement, and the ability to remain composed when priorities shift, plans change, or urgent requirements arise.

If your approach is to identify problems and pass them to someone else, this role will not suit you.

If you naturally take responsibility, close every loop, and find a practical way forward, we would like to meet you.

WHAT YOU WILL ACTUALLY DO

You will:

• Take end-to-end ownership of office administration and facility management.
• Maintain high standards across housekeeping, workplace upkeep, repairs, maintenance, and office readiness.
• Manage vendors, service providers, procurement requirements, quotations, negotiations, contracts, and delivery follow-up.
• Coordinate complete domestic and international travel arrangements, including flights, hotels, visas, transportation, itineraries, and last-minute changes.
• Manage executive calendars, appointments, meetings, reminders, and follow-ups with precision.
• Coordinate lease and rent renewals, administrative payments, invoices, petty cash, and supporting documentation.
• Maintain accurate administration trackers covering contracts, renewals, payments, assets, maintenance, procurement, and vendor commitments.
• Anticipate requirements, resolve operational issues, and ensure nothing is delayed because of poor planning or follow-through.
• Handle sensitive information, leadership requirements, and company matters with absolute confidentiality.
• Remain responsive when urgent business or administrative requirements arise outside normal working hours.

You should apply ONLY if you:

• Are street-smart, practical, and naturally solution oriented.
• Think beyond the immediate task and anticipate what needs to happen next.
• Are exceptionally organised and disciplined in maintaining trackers, records, deadlines, and documentation.
• Take ownership without requiring repeated reminders or supervision.
• Can manage multiple priorities while remaining calm, accurate, and professional.
• Are comfortable dealing with senior management, employees, landlords, government authorities, vendors, hotels, airlines, and service providers.
• Are resourceful enough to find alternatives when the obvious option is unavailable.
• Are eager to learn, quick to adapt, and open to taking on responsibilities beyond a narrowly defined job description.
• Understand that administration requires dependability, responsiveness, and strong follow-through.
• Believe that identifying a problem is only the beginning; your real responsibility is helping resolve it.

You should NOT apply if you:

• Prefer fixed, repetitive tasks with limited ownership.
• Frequently need reminders to follow up or close pending matters.
• Escalate every issue without first exploring practical solutions.
• Struggle with changing priorities, urgent requests, or last-minute arrangements.
• Consider trackers and documentation to be routine paperwork rather than essential controls.
• Are uncomfortable being accountable for outcomes.
• Approach administration as a standard desk job with strictly defined boundaries.

Non-negotiables:

• Minimum 5 years of relevant experience in executive assistance, administration, office management, or facility coordination in the UAE.
• Valid UAE driving licence is mandatory.
• Strong experience in facility management, vendor coordination, procurement, travel management, payments, and office administration.
• Proven ability to manage calendars, meetings, renewals, maintenance requirements, petty cash, invoices, and administrative trackers.
• Strong communication, negotiation, coordination, and stakeholder-management skills.
• Excellent attention to detail, time management, confidentiality, and professional judgement.
• Proficiency in Microsoft Office and administrative reporting tools.
• Bachelor’s degree in Business Administration, Management, or a related discipline.

What you’ll get:

• A high-ownership role with direct exposure to leadership and business operations.
• The opportunity to strengthen and professionalise the company’s administrative function.
• A workplace that values initiative, sound judgement, reliability, and practical problem-solving.
• Competitive salary, dews contribution, visa, medical insurance, life insurance, flexible working, annual leave, and performance-based rewards.

If you are the person who stays one step ahead, keeps everything organized, and finds a solution when others only see a problem, we would like to hear from you.

Please submit your resume and a cover letter to career@manojre.com outlining your experience and why you are the ideal candidate for this role with the subject line:

Application – Sr. Officer/Assistant Manager & Admin

Pay: From AED1.00 per month

Application Question(s):

• How many years of industry experience in the UAE do you have?
• Do you have a UAE driver's license?
• What is your current salary in AED?
• What is your expected minimum salary in AED?
• Have you previously managed executive assistant responsibilities?
• Have you previously managed facility management, housekeeping and other related services?

Work Location: In person