Sr. Procurement Executive

Job Title: Senior Procurement Executive

Department: Procurement

Location: Thane HQ

Reports To: Assistant Procurement Manager / Procurement Head

Roles and Responsibilities

1. Vendor Management & Development

• Identify, evaluate, and onboard reliable vendors for medical, laboratory, pharmaceutical, and non-medical supplies.
• Maintain strong vendor relationships to ensure consistent quality, pricing, and service standards.
• Conduct vendor performance reviews based on delivery timelines, quality compliance, and pricing competitiveness.
• Coordinate with vendors for contract negotiations and renewal processes.

2. Procurement Planning & Execution

• Manage end-to-end procurement processes including purchase requisitions, RFQs, purchase orders, and delivery follow-ups.
• Ensure timely procurement of IVF lab equipment, medical consumables, pharmaceuticals, and operational materials.
• Monitor stock levels and coordinate with stores and clinical departments to avoid shortages or overstocking.
• Assist in forecasting procurement requirements based on consumption patterns and expansion plans.

3. Cost Optimization & Budget Control

• Negotiate pricing, payment terms, and service agreements with vendors to achieve cost efficiency.
• Analyze market trends and supplier quotations to ensure competitive procurement decisions.
• Support cost-saving initiatives and procurement process improvements.

4. Compliance & Documentation

• Ensure procurement activities comply with company policies, healthcare regulations, and quality standards.
• Maintain accurate procurement documentation including purchase orders, invoices, agreements, and vendor records.
• Coordinate with finance for invoice verification and payment processing.

5. Interdepartmental Coordination

• Work closely with IVF labs, pharmacy, clinical teams, and administration to understand procurement requirements.
• Support new center setups and expansion by coordinating equipment and infrastructure procurement.
• Address urgent procurement needs during medical emergencies or critical treatment cycles.

6. Inventory & Supply Chain Coordination

• Monitor inventory turnover and consumption reports.
• Coordinate with stores for stock audits and reconciliation.
• Ensure proper storage and handling guidelines are followed for medical and temperature-sensitive items.

7. Reporting & MIS

• Prepare procurement MIS reports including vendor performance, cost analysis, and purchase tracking.
• Provide procurement insights and recommendations to management for strategic decision-making.

8. Process Improvement & Strategic Support

• Assist procurement leadership in implementing SOPs and process standardization.
• Identify automation opportunities and improve procurement workflow efficiency.
• Support audits, accreditation processes, and quality compliance requirements.

Job Types: Full-time, Permanent

Pay: ₹300,000.00 - ₹600,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Work Location: In person