Sr Tendering Officer

JOB PURPOSE:

The Sr Tendering Officer is responsible for managing and executing end-to-end tendering and sourcing activities across multiple categories to ensure the timely, cost-effective, and compliant acquisition of goods and services. The role involves leading tender processes, conducting financial and market analyses, managing supplier relationships, and collaborating with internal stakeholders to deliver optimal procurement outcomes while maintaining adherence to company policies and standards.

RESPONSIBILITIES/DUTIES

Tendering & Sourcing Management

• Lead projects and tenders across multiple categories, including Facility Management, Site Services, and Engineering Services.
• Independently execute sourcing activities, managing the end-to-end tendering process from planning to award.
• Conduct supplier negotiations, support cost model development, and ensure cost-efficient procurement outcomes.
• Collaborate closely with the Contracts team to ensure compliance and accuracy in all tendering activities.

Analysis & Market Intelligence

• Perform both quantitative and qualitative analyses to support decision-making in procurement.
• Develop and maintain category profiles, supplier profiles, and market intelligence reports.
• Build and present sophisticated financial analyses and business cases to stakeholders.
• Track and report procurement performance metrics, including cost savings, payment terms, and cash flow improvements.

Supplier & Relationship Management

• Maintain accurate and up-to-date supplier scorecards, ensuring timely and reliable supplier information.
• Manage day-to-day supplier relationships, resolving issues and fostering long-term partnerships.
• Ensure all approved purchases meet quality standards and deliver cost efficiency.
• Maintain accurate records of purchases, pricing, and procurement data.

Stakeholder Engagement & Collaboration

• Establish effective stakeholder management practices, ensuring continuous engagement throughout the procurement process.
• Work closely with internal teams, including the Procurement Manager and cross-functional departments, to align on objectives and outcomes.
• Provide support to team members in completing procurement-related tasks as required.

Compliance & Policy Adherence

• Follow and enforce the company’s procurement policies, procedures, and ethical standards.
• Ensure all tendering and procurement activities comply with internal and external requirements.

Other Responsibilities

• Perform additional duties as assigned by the Supply Chain & Procurement Manager.

ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

QUALIFICATIONS:

• Bachelor’s degree in Engineering (preferred), Supply Chain Management, or other relevant disciplines.

KNOWLEDGE:

• Advanced proficiency in Microsoft Excel, PowerPoint, and Access.
• Excellent communication, negotiation, and stakeholder management skills.
• Proven analytical and problem-solving abilities with measurable results.
• Strong decision-making skills with the ability to prioritize effectively.

EXPERIENCE:

• 5–7 years of progressive experience in Procurement with a record of successful achievements.
• Solid background in managing procurement projects and related activities.
• Previous experience in a multinational industrial environment is preferred.

DESIRED BEHAVIORS & EXPERIENCES

• Results Orientation: Strives to achieve procurement goals by delivering cost savings, quality outcomes, and timely tender execution.
• Leadership in Change: Demonstrates initiative in driving improvements and leading change within procurement processes.
• Collaboration: Builds strong relationships with stakeholders, suppliers, and colleagues to ensure alignment and successful outcomes.
• Analytical Mindset: Approaches challenges with data-driven insights, ensuring sound decisions and effective problem-solving.
• Integrity & Accountability: Acts with transparency, fairness, and ownership in all procurement activities.
• Adaptability: Responds effectively to changing priorities, complex projects, and dynamic market conditions.