Staff Accountant 1

DISCLOSURES
The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to perform the job successfully. Job responsibilities may be modified or expanded over time, and the company will inform the employee of any such changes.

ABOUT ENTERPRISE MANAGEMENT SOLUTIONS, LLC

Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

COMPANY WEBSITE: https://enterprisemanagement.org/

COMPANY PHONE NUMBER: (667) 309-5345

HR DEPARTMENT PHONE NUMBER: (667) 309-5345 EXT 10

HR DEPARTMENT EMAIL ADDRESS: hr@enterprisemgmtinc.com

POSITION TITLE: Staff Accountant 1

ALTERNATE TITLE(S): Accountant, Accounting Analyst, General Accountant, Accounting Specialist, Financial Accountant

COMPANY: Enterprise Management Solutions, LLC

DIVISION: Accounting & Finance

DEPARTMENT: Bookkeeping

UNIT: n/a

ACCOUNTABLE TO: Controller or Chief Financial Officer (CFO, in absence of Controller)

ACCOUNTABLE FOR: Performing and maintaining accurate accounting records, preparing financial reports, reconciling accounts, and supporting the organization’s fiscal compliance. Responsible for managing day-to-day accounting functions, including accounts payable, accounts receivable, general ledger maintenance, and bookkeeping tasks. Ensures adherence to internal controls, accounting policies, and regulatory requirements. Provides analytical support for budgeting, financial reporting, and audit activities, and assists in process improvements to enhance efficiency and accuracy across the Accounting & Finance Division.

CLASSIFICATION: Full-Time, W-2 Employee

WORK SCHEDULE: Monday – Friday, 8:00 AM – 5:00 PM

COMPENSATION: Ranges between $20.00 per hour to $35.00 per hour, commensurate with experience and qualifications.

BENEFITS PACKAGE: This position is eligible for standard W-2 employee benefits, including but not limited to those outlined in the Company’s official benefits package. Eligibility and participation are subject to the terms and conditions of the applicable plans. Full details are provided in the current benefits package documentation.

ANTICIPATED TRAVEL: Minimal; office-based

SUMMARY OF POSITION RESPONSIBILITIES
The Staff Accountant is responsible for performing and maintaining accurate accounting records, supporting financial reporting, and ensuring fiscal compliance for Enterprise Management Solutions and its affiliated companies. This includes managing general ledger entries, account reconciliations, accounts payable and receivable, and supporting month-end close processes. The role also contributes to organizational compliance with state, federal, and internal fiscal policies.

Reporting to the Controller or CFO, the Staff Accountant plays an essential operational role in maintaining the efficiency and accuracy of financial systems, producing timely financial reports, and assisting with audits, budgets, and financial analysis. The Staff Accountant collaborates with other members of the Accounting & Finance Division to maintain strong internal controls and support the organization’s overall financial operations.

SCHEDULED DUTIES AND RESPONSIBILITIES

• Prepare journal entries, perform account reconciliations, and maintain general ledger accuracy.
• Assist with month-end close processes for assigned entities.
• Support the preparation of financial statements and audit schedules.
• Track revenue, deferred income, and restricted funds (if applicable).
• Perform grant- and program-specific accounting, cost allocation, and documentation.
• Collaborate with internal finance staff to maintain a chart of accounts consistency.
• Reconcile bank statements, vendor accounts, and intercompany transactions.
• Maintain documentation and records to ensure audit readiness.
• Ensure transactions comply with GAAP and organizational financial policies.
• Submit work products on schedule and communicate proactively about deliverables.

UNSCHEDULED DUTIES AND RESPONSIBILITIES

• Assist with special projects such as system migrations, budgeting, or grant reporting.
• Provide ad hoc financial analysis or historical transaction research.
• Coordinate with outside auditors or consultants as needed.
• Recommend improvements to internal accounting workflows.
• Take initiative to identify areas for process improvement and cost savings.
• Assist with special projects, vendor transitions, and system implementations as assigned.
• Participate in interdepartmental workgroups focused on performance improvement or new service lines.
• Support your supervisor with any work-related tasks as requested.
• Remain informed and compliant with regulations and standards, including COMAR, CARF, and other relevant governing bodies, as well as company policies and procedures.
• Co-facilitate orientation of new hires related to documentation, procedures, and compliance requirements.
• Support the maintenance of a safe work environment by participating in drills and safety training as requested.
• Maintain confidentiality of all records, including client and financial information.
• Participate in external and internal audits/surveys (CARF/CSA/OHCQ) as directed by the supervisor.
• Contribute to quality assurance and performance improvement plans by conducting audits and activities that ensure regulatory compliance and enhance financial operations.

PHYSICAL DEMANDS

• Prolonged periods sitting at a desk and working on a computer
• Occasional lifting up to 25 pounds
• Frequent meetings via video or phone.

WORKING CONDITIONS

• On-site only; office-based

COMPETENCIES AND SKILLS

• Strong understanding of GAAP and accounts payable best practices
• Ability to manage multiple company files and processes simultaneously
• High attention to detail and accuracy
• Strong Excel and accounting software skills
• Excellent communication and interpersonal skills for vendor and internal collaboration
• Commitment to confidentiality, accountability, and process integrity

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS

Education

• Bachelor’s degree in Accounting, Finance, Economics, or a related field (required); CPA license preferred.

Licenses/Certifications

• CPA or equivalent credential preferred but not required

Experience

• Minimum 3–5 years of professional accounting experience, with required experience in the healthcare industry.
• Working knowledge of Sage accounting software is required.
• Knowledge with accrual accounting and fund accounting