Staff Accountant

Position Summary:

The Staff Accountant is responsible for managing the day-to-day financial operations of the organization, ensuring accuracy, compliance, and accountability of all financial records. This role plays a critical part in supporting grant-funded programs by overseeing financial tracking, reporting, and compliance for funding sources such as HUD. The ideal candidate will have nonprofit accounting experience and a strong understanding of grant management and reporting requirements.

Key Responsibilities

General Accounting & Financial Management:

• Maintain accurate general ledger and financial records in accordance with nonprofit accounting standards.
• Manage accounts payable and accounts receivable processes.
• Perform monthly bank and account reconciliations.
• Prepare and process payroll or coordinate with payroll providers.

Grant & Program Accounting:

• Track and monitor grant expenditures to ensure compliance with funding requirements federal/state grants.
• Assist with prep and submit financial reports and reimbursement requests in a timely manner.
• Ensure proper allocation of expenses across programs and funding sources.
• Support program staff with budget tracking and financial reporting needs.

Financial Reporting & Budgeting:

• Prepare monthly, quarterly, and annual financial statements.
• Assist with the development and monitoring of organizational and program budgets.
• Provide financial analysis and reporting to leadership to support decision-making.

Audit & Compliance:

• Assist with annual audits and preparation of IRS Form 990.
• Ensure compliance with federal, state, and local financial regulations and grant requirements.
• Maintain organized financial documentation for audits and monitoring visits.

Collaboration & Support:

• Work closely with program staff to ensure alignment between financial processes and program operations.
• Provide guidance on financial policies and procedures.
• Support administrative and operational functions as needed.

Other Duties:

• Perform additional duties as assigned to support the organization’s financial health and operations.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or related field required.
• Experience:
• Minimum of 2–3 years of accounting experience, preferably in a nonprofit setting.
• Experience with grant accounting and fund accounting strongly preferred.
• Technical Skills:
• Proficiency in accounting software (e.g., QuickBooks an RAMP).
• Strong Excel and financial reporting skills.

Skills & Competencies

• Knowledge of nonprofit and fund accounting principles
• Understanding of grant compliance (HUD)
• Strong attention to detail and organizational skills
• Ability to manage multiple deadlines and priorities
• Strong analytical and problem-solving skills
• Excellent communication and collaboration skills
• High level of integrity and ability to handle confidential information

Work Environment & Schedule

• Flexible schedule (for part-time roles) based on organizational needs
• Hybrid or in-office depending on agency requirements

Pay: $25.00 - $40.00 per hour

Work Location: In person