Staff Accountant / Accounting Administrative Specialist (Contract – 1099)

Position Title: Staff Accountant / Accounting Administrative Specialist (Contract – 1099)Position Overview

We are seeking a highly organized, detail-oriented, and tech-savvy Staff Accountant / Accounting Administrative Specialist to support accounting operations, tax administration, and financial coordination across multiple entities.

This role is heavily accounting-focused, with responsibilities spanning bookkeeping, tax support, financial recordkeeping, and compliance tracking, while also assisting with administrative coordination and contractor management.

You will work closely with leadership and the Finance & Tax Manager to ensure accurate financial records, timely tax filings, and efficient handling of IRS matters.

The ideal candidate has strong accounting fundamentals, excellent Excel skills, and experience managing financial data across multiple entities in a fast-paced environment.

This is a contract position (1099), not an employee role.

Core ResponsibilitiesAccounting & Financial Management (Primary Focus)

• Perform day-to-day accounting support, including data entry, reconciliations, and transaction tracking
• Maintain accurate general ledger records across multiple companies
• Assist with monthly and quarterly close processes
• Track and categorize expenses, revenues, and intercompany transactions
• Support preparation of financial statements and internal reports
• Maintain organized and audit-ready financial documentation
• Assist with budget tracking and variance analysis
• Ensure proper documentation for tax credit transactions and financial reporting

Tax & IRS Support

• Assist in preparation and organization of federal and state tax filings
• Support multi-entity tax compliance tracking and deadlines
• Handle IRS correspondence, notices, and follow-ups
• Maintain records of filings, credits, and compliance documentation
• Assist with tracking tax credit transactions, filings, and investor-related documentation

Financial Systems & Recordkeeping

• Maintain and update accounting systems and financial databases
• Ensure structured and consistent chart of accounts and file organization
• Improve workflows for financial tracking, reporting, and documentation
• Support implementation of automation tools where applicable

Contractor & Expense Coordination (Secondary)

• Track contractor payments, invoices, and deliverables
• Assist with managing freelancers on platforms such as Upwork
• Ensure proper documentation and approval of expenses and contracts
• Coordinate financial aspects of contractor agreements

Operations & Administrative Support

• Coordinate across multiple entities to ensure financial consistency
• Assist with financial documentation for proposals, deals, and investors
• Support leadership with high-priority financial and operational tasks
• Manage multiple concurrent projects with tight deadlines

QualificationsEducation

• Associate or Bachelor’s degree in Accounting, Finance, or related field preferred

Required Skills & Experience

• Strong proficiency in Excel / Google Sheets (required)
• Working knowledge of accounting principles (GAAP basics)
• Experience with bookkeeping, reconciliations, or accounting support roles
• Familiarity with multi-entity accounting environments (preferred)
• Experience with tax processes or IRS correspondence (preferred)
• Experience with accounting software (QuickBooks or similar) is a plus
• Experience with contractor platforms (Upwork) is a plus

Key Competencies

• Strong attention to detail and accuracy
• High level of organization and documentation discipline
• Ability to manage multiple deadlines and priorities
• Strong analytical and problem-solving skills
• Self-starter with ability to work independently
• Clear and professional communication skills

Work Requirements

• Availability for evenings and weekends as needed
• Ability to respond to time-sensitive accounting and tax matters
• Comfortable working in a fast-paced, high-growth environment
• Reliable internet connection and remote workspace required

Compensation Structure

• Contract-based (hourly or fixed monthly retainer)
• Performance-based increases and bonuses
• Opportunity for expanded scope and higher compensation over time

Growth Opportunity

High performers may have the opportunity to:

• Take ownership of full-cycle accounting responsibilities
• Transition into a Senior Accountant / Finance Manager role
• Work directly with leadership on tax strategy and financial structuring
• Increase compensation significantly based on performance

Ideal Candidate Profile

• Accounting-focused with strong attention to detail
• Comfortable working across multiple entities and complex transactions
• Interested in tax, finance, and business operations
• Highly responsive and reliable under tight timelines
• Motivated to grow in a high-performance, entrepreneurial environment

Pay: $23.00 - $35.00 per hour

Benefits:

• Work from home

Work Location: Hybrid remote in Wylie, TX 75098