Staff Accountant & Financial Lead

Description:

Summary: This role is responsible for the integrity of the company’s financial ecosystem. You will manage the full accounting cycle, provide direct oversight of a Staff Accountant, and serve as the primary liaison for government compliance and external audits. We are looking for a candidate who can start by mastering our current processes and eventually take full ownership of the Comptroller function.

1. Staff Oversight

• Review and approve the Staff Accountant’s work, including invoice follow-ups, incoming payments, bank deposits, and credit card reconciliations.
• Audit daily transactions to ensure all entries are coded correctly to the General Ledger.
• Review all timecard calculations (hourly, OT, sick/vacation) and spreadsheets for accuracy.
• Coordinate with Paylocity for check processing; verify accuracy against processed reports.
• Perform journal entries to allocate labor costs to specific General Ledger accounts.

2. Financial Reporting & General Ledger (Comptroller Duties)

• Generate daily reports including Cash Flow, Credit Card Recaps, and A/R Summaries.
• Prepare and submit monthly/quarterly reports for Comerica Bank as required.
• Perform GL reviews, prepare monthly financial statements, and manage the allocation of prepaid expenses.
• Reconcile monthly Note Payable balances and maintain the annual Fixed Asset report (verifying all additions/subtractions).
• Prepare specialized financial reports for the range department.

3. Compliance, Strategy & External Relations

• Prepare monthly/quarterly sales tax for all required states and perform an annual sales tax recap.
• Act as the primary point of contact for external CPA firms. Meet quarterly to review financials and provide all year-end reports necessary for income tax preparation.
• Partner with the Compliance team to upgrade accounting procedures and systems.
• Review unpaid bills with the A/P department and advise owners on payment priority (Check vs. Credit Card).
• Perform bi-weekly Workman’s Comp calculations and process payments.

4. Daily Operational Support & Inventory

• Attend weekly Monday managers' meetings and keep owners in the loop on major developments as needed.
• Work with operations on inventory issues as they arise and help with inventory physical counts once a year.
• Update all cash accounts, debits, and credits daily.
• Log and update daily credit card charges; process travel charges and ensure all POs are signed by management.
• Provide reports to the Staff Accountant to trigger collection calls on past-due accounts.

This is not just a "bookkeeping" job. You will have a seat at the table with ownership and a clear path to becoming the company Comptroller as you demonstrate mastery over our financial systems, inventory controls, and government compliance requirements.

Requirements:

• 5-6 years of experience in financial / accounting role.
• Bachelor’s degree in Accounting or Finance.
• High proficiency in NetSuite and Excel (Pivot Tables, VLOOKUPs). Experience with Paylocity is a plus.
• Extreme attention to detail, high integrity, and the ability to manage a direct report firmly but fairly.