Staff Accountant, Revenue & Cash Reconciliations

ABOUT THE JOB

The ACLU seeks applicants for the full-time position of Staff Accountant, Revenue & Cash Reconciliations in the Finance Department of the ACLU’s National office in New York, NY. This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month.

Responsible for safeguarding the financial resources of the organization, the Finance team manages the financial activities of the National ACLU. From paying vendors to forecasting budgets, and everything in-between, we take pride in providing the resources and platform for informed financial decision-making.

This position is part of a collective bargaining unit. It is represented by ACLU Staff United (ASU).

WHAT YOU'LL DO

Reporting to the Assistant Controller, Revenue & Investments, the Staff Accountant, Revenue & Cash Reconciliations, is responsible for performing specific accounting functions in accordance with ACLU standard procedures, and GAAP, regulations and industry best practices. Our ideal candidate will have an exceptional attention to detail, an orientation towards being of service, and a passion for the work of the ACLU.

YOUR DAY TO DAY

The following overview of responsibilities is intended to describe the type of work which will be assigned to this position. It is not an exhaustive list of all specific duties required by the employee:

General Accounting Operations

• Provide excellent customer service by providing timely, thorough, and friendly responses to internal and external stakeholder inquiries
• Perform account reconciliations relevant to functional area, ensuring their accuracy and proper documentation for internal and external reporting purposes
• Assist in the preparation of audit schedules and materials; help ensure timely submission of deliverables
• Collaborate with the team to ensure that accounting policies and procedures align with GAAP and best industry practices
• Complete ad hoc reports and projects as requested by the accounting team

Functional Area: Revenue & Receivables

• Assist in recording monthly revenue details, ensuring that all income is accurately reflected in the general ledger
• Record donations and grants, including pledges, bequests, and payments of cash and stock
• Assist in the recording and reconciliation of non-donation income (e.g., vendor credits, reimbursements, legal awards, property rental income, list rental income, store sales, miscellaneous income)
• Ensure revenue reports are aligned with cash reconciliations and that data feeds from the donor database to the accounting system are accurate and provide necessary detail
• Assist with the annual revenue reconciliation process, including preparing and recording journal entries, submitting affiliate payment requests, and monitoring receivables from affiliates
• Collaborate monthly with Revenue Operations and Development stakeholders on reconciling revenue items

Functional Area: Cash

• Prepare monthly bank reconciliations for cash accounts, investigating reconciling items and ensuring that any unrecorded activities are brought to stakeholder’s attention
• Monitor and reconcile cash suspense accounts monthly, communicate open items to the appropriate team members for resolution, and prepare necessary adjusting entries as required
• Create and/or modify and distribute periodic cash management reports, including daily balance and weekly change reports, among others
• Assist on the revenue recognition workflow process as it relates to the cash reconciliations, to include utilizing information from the gift processing reports
• Assist with managing daily cash balances to ensure working capital is optimally invested

FUTURE ACLU'ERS WILL

• Be committed to advancing the mission of the ACLU
• Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives
• Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts

MINIMUM QUALIFICATIONS

• Excellent attention to detail and the ability to maintain a high level of accuracy while processing large volumes of data in a fast-paced environment
• Strong understanding of accounting fundamentals
• Ability to quickly master the use of new software and applications
• Effective written and oral communication skills
• Proficiency with Microsoft Excel
• Excellent time management skills

PREFERRED QUALIFICATIONS

• Bachelor’s degree in accounting or other analytical focus with related work experience
• Prior experience in an accounting role, preferably at a non-profit organization

COMPENSATION

WHY THE ACLU

For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people.

We know that great people make a great organization. We value our people and know that what we offer is essential not just their work, but to their overall well-being.

At the ACLU, we offer a broad range of benefits, which include:

• Time away to focus on the things that matter with a generous paid time-off policy
• Focus on your well-being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
• Plan for your retirement with 401k plan and employer match
• We support employee growth and development through annual professional development funds, internal professional development programs and workshops

OUR COMMITMENT TO ACCESSIBILITY, EQUITY, DIVERSITY & INCLUSION

Accessibility, equity, diversity and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all. For us diversity, equity, accessibility, and inclusion are not just check-the-box activities, but a chance for us to make long-term meaningful change. We are a community committed to learning and growth, humility and grace, transparency and accountability. We believe in a collective responsibility to create a culture of belonging for all people within our organization – one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti-oppression, anti-ableism, and anti-racism internally as we are externally. Because whether we’re in the courts or in the office, we believe ‘We the People’ means all of us.

With this commitment in mind, we strongly encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law.

The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email benefits.hrdept@aclu.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.