Staff Assistant

There is only one city in the country that can say it is the Nation’s Capital – Washington, D.C. Given that distinction, The Metropolitan Police Department is the premiere law enforcement organization in the city. We receive over 22 million visitors a year, have almost 700,000 residents, and 21,000 private business. The Department consists of more than 4,200 members: approximately 3,550 sworn members and over 650 civilian employees. We are one of the most diverse and highly trained departments in the country. We have the honor of safeguarding and protecting not only our nation’s residents, but also people from all over the world.

The Metropolitan Police Department (MPD) offers an attractive benefits package. The benefits package includes competitive compensation, health insurance, prescription drug coverage, dental, vision, short- and long-term disability and life insurance, as well a strong retirement benefit and savings options. Employees are also eligible for our employer contributed 401a plan after one year of employment. Additional perks such as discounts on wireless carriers, gym memberships, amusement park tickets and much more! Additional information can be found at: DCHR Benefits

This is an agency-wide position located in the District of Columbia Metropolitan Police Department (MPD). The incumbent serves as the Staff Assistant and carries out daily office activities in a professional manner that exemplifies the values, mission and vision of the Metropolitan Police Department.

This Staff Assistant position is covered under the National Association of Government Employees (NAGE) bargaining unit and you may be required to pay an agency fee through direct payroll deductions.

The Incumbent Will Be Responsible For The Following

• Manages the daily activities of the office and keeps abreast of current administrative policies, procedures, rules, regulations and requirements to ensure that work is completed using current policy references and that current information is disseminated to the supervisors’ subordinates.
• Serves as the liaison between the supervisor and subordinate staff, departmental officials and heads of other agencies. Relays instructions and requirements on behalf of the supervisor, coordinates work assignments and/or efforts to ensure timeliness, thoroughness and compliance with deadlines, regulations, or reporting requirements.
• Maintains the supervisor's calendar; schedules and cancels daily meetings/appointments. Utilizes electronic mail to contact and arrange conference calls and meetings; schedules meetings with both internal and external sources/agency representatives. Prepares agendas for meetings and researches materials in advance.
• Develops and places reports and papers in order of importance of the study to facilitate the supervisor's review. Attaches pertinent records and regulations; independently calls upon numerous offices for specialized information needed by the supervisor to make decisions, and prepares brief notes on the salient points. Processes incoming and outgoing correspondence, tracks and prepares correspondence, memorandums and complex reports.
• Performs an on-going review of administrative and clerical work being done to ensure that the department needs are being met. Identifies unusual problem areas, and makes appropriate recommendations for resolution.
• Briefs the supervisor and/or staff members as appropriate.
• Performs data entry and enters and extracts information of various and different sources. Answers the telephone and greets visitors to the office.
• Maintains and keeps information files current, and destroys obsolete records in accordance with MPD guidelines.
• Provides procedural and administrative support on special projects; conducts research and prepares a report of findings.
• Contacts appropriate Departmental officials and/or other government agency representatives to exchange information, obtain facts, or clarify information.
• Performs a variety of non-recurring assignments, which requires a high degree of technical and administrative skills, confidentiality and knowledge of departmental goals and objectives.
• Provides administrative processes and procedural guidance to clerical personnel within the immediate office and as appropriate to subordinate offices.
• Performs other related duties as assigned.
  
  

Qualifications

• Knowledge of the organization, mission and programs of the Metropolitan Police Department.
• Knowledge of, and the ability to apply office routines and administrative procedures.
• Knowledge of, and proficient in the use of operating a personal computer (PC), utilizing Microsoft Word, Excel, Access, PowerPoint, etc., and a willingness to learn new technology associated with assigned work tasks.
• Practical knowledge of basic personnel regulations and budget procedures.
• Ability to gather, assemble, and analyze facts, draw conclusions and/or devise solutions to administrative problems.
• Ability to communicate both orally and in writing to convey messages and information; and to compose reports, memoranda, etc.
  
  

Licensures, Certifications And Other Requirements

Some employees may be required to possess and maintain a valid driver’s license.

Education

High School Diploma or its equivalent is required.

Work Experience

Applicants must have at least one year of specialized experience at or equivalent to the CS-07 level in the District of Columbia government. Specialized experience is defined as experience in applying office processes and administrative procedures, communicating both orally and in writing, operating a personal computer and utilizing software applications, and the ability to devise solutions to administrative problems.

Work Environment

The work is performed in an office setting.

Other Significant Factors

Promotion Potential: Promotion Potential to CS-11

This Position Is Deemed As Security Sensitive Pursuant To Chapter 4 Of The D.C. Personnel Regulations, In Addition To The General Suitability Screening And Criminal Background Check (pre-employment And Periodic), Individuals May Be Subject To The Following Checks And Tests

• Traffic record check (as applicable);
• Pre-employment drug and alcohol test (as applicable);
• Consumer credit check (as applicable);
• Reasonable suspicion drug and alcohol test;
• Random drug and alcohol test;
• Return to duty or follow-up drug and alcohol test; and
• Post-accident or incident drug and alcohol test.
  
  

Some employees may be required to possess and maintain a valid driver’s license.

The District of Columbia Government is an Equal Opportunity Employer: all qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination, which is also prohibited. In addition, harassment based on any of the above-protected categories is prohibited.

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