STAFF ASSISTANT OPS

Requisition No: 866268

Agency: Children and Families

Working Title: STAFF ASSISTANT OPS - 60934063

Pay Plan: Temp

Position Number: 60934063

Salary: $18 - $22 per hour

Posting Closing Date: 12/14/2025

Total Compensation Estimator Tool

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.

This is a highly responsible and professional position serving as the OPS Staff Assistant the Business Operations Unit. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply.

Specific Duties and Responsibilities include:

• Performs personnel management functions for the Office of Substance Abuse & Mental Health and consults with supervisors and management on personnel actions.
• Investigates, research, and provides consultative advice on personnel issues and actions.
• Maintains proficiency with current personnel rules and regulations.
• Maintains position descriptions, classifications specifications, records of personnel and budget actions relative to establish new positions or effecting changes to existing positions.
• Advertises position vacancies and proactively maintains control of the recruitment process to ensure appropriate recording, review, acknowledgement and processing of all applications.
• Completes all forms necessary to sustain employment processes.
• Assists new employees getting established in People First. Monitors records for evaluation due dates and works with supervisors to ensure that employee evaluations are completed timely.
• Creates and maintains facility vacancy report
• Evaluates expenses and works with staff to ensure that all expenses have been properly recorded, research and resolve discrepancies.
• Performs purchasing functions for the department and makes recommendations for cost savings. Analyzes expenditures and offers recommendations.
• Other duties as assigned.

Knowledge, Skills and Abilities required for the position:

• Knowledge of Department of Management Services Personnel Rules;

• Knowledge of People First;
• Proficient user of Microsoft Office Word, Excel, Power Point, Outlook and SharePoint to query, interpret, prepare and report data;
• Skills in using communication principles and techniques to effectively convey information, orally and in writing;
• Skills in knowing how to find information and identifying essential information;
• Advanced skill and ability to perform basic arithmetical calculations;
• Skills in time management and organization;
• Ability to understand and apply applicable human resource rules, regulations, policies and procedures;
• Ability to use critical thinking to provide alternative approaches;
• Ability to produce written work products that display a high level of competence and job knowledge;
• Ability to compile data from various sources, organize data into a logical format, and make oral presentations;
• Ability to plan, organize, and coordinate work assignments; and
• Ability to utilize problem-solving techniques.

Minimum Qualifications:

• A have a high school diploma or equivalent and four years’ experience providing highly responsible administrative support.

• Two years of experience using Microsoft Office Suites.
• Two years of experience writing formal business communications, including emails.
• Valid Driver’s License (Travel is required to attend off-site job fairs, interviews and meetings as needed).

Candidate Profile (application) must be completed in its entirety:

• Include the supervisor names and phone numbers for all periods of employment.
• Account for and explain gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities, as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of responding to qualifying questions and entering work history.
• If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Benefits of Working for the State of Florida:

• Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.
• For a more complete list of benefits, visit www.mybenefits.myflorida.com.

DCF EMPLOYMENT DISCLOSURES

US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.

RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.