Staff Camp Assistant

Job Title

Staff Camp Assistant

Department

Administration / Facilities Management

Reports To

Admin Superintendent / Line Manager (as assigned)

Job Purpose

The Staff Camp Assistant is responsible for the day-to-day supervision, coordination, and follow-up of all staff camp operations and assigned company facilities. This includes cleanliness, basic maintenance follow-up, staff transportation scheduling, housekeeping supervision, waste management, uniforms coordination, and related administrative and ERP purchase requests. The role ensures a safe, clean, and well-organized living and working environment for SDES employees.

Key Responsibilities

1. Staff Camp Management

• Oversee daily operations of staff camps, ensuring cleanliness, hygiene, and proper living conditions.
• Conduct regular inspections of rooms, common areas, bathrooms, corridors, kitchens, and external areas.
• Monitor and report any issues related to camp facilities, safety, or accommodation standards.
• Coordinate with the Maintenance Department for repair works and follow up until completion.

2. Cleaning & Housekeeping Supervision

• Supervise housekeeping staff, cleaners, tea boys, and related support staff.
• Ensure cleaning schedules are followed for:
• Staff camps
• Company corridors
• Bathrooms and common areas
• Offices and shared facilities (as assigned)
• Ensure cleaning materials and tools are properly used and maintained.

3. Transportation & Bus Operations

• Coordinate and schedule staff transportation trips between:
• Camp to work
• Work to camp
• Prepare and manage transportation schedules based on operational requirements.
• Supervise bus drivers and ensure adherence to schedules, safety rules, and company policies.
• Report any transportation issues or incidents to the line manager.

4. Waste Management & General Facilities

• Manage garbage collection and disposal for camps and assigned company facilities.
• Ensure waste is handled properly and in compliance with health and safety standards.
• Coordinate with cleaning teams to maintain orderly and hygienic environments.

5. Maintenance Coordination (Non-Technical)

• Identify and report minor maintenance issues (e.g., lighting, plumbing leaks, doors, fittings).
• Coordinate with the Maintenance Department to follow up and push for timely repairs.
• Handle only normal and minor issues unless instructed otherwise by the Admin Superintendent.
• Major maintenance issues will be reported by relevant departments unless assigned specifically to him.

6. Uniforms, PPE & Store Coordination

• Coordinate with the line manager and storekeeper regarding staff uniforms, safety shoes, and related items.
• Assist in distribution, replacement, and tracking of uniforms and footwear as per company policy.

7. ERP & Purchase Requests

• Prepare and process purchase requests related to:
• Camp requirements
• Cleaning materials
• Furniture
• Stationery
• Painting and minor facility needs
• Submit and follow up purchase requests through the company ERP system.

8. Furniture, Painting & Assets

• Supervise painting works for camps and company facilities when assigned.
• Coordinate handling, placement, and condition of furniture in camps and facilities.
• Ensure proper use and storage of furniture and office stationery.

9. Coordination & Reporting

• Coordinate daily activities with the line manager and Admin Superintendent.
• Submit regular reports on camp status, transportation, housekeeping, and outstanding issues.
• Escalate urgent issues promptly through the proper reporting line.

Qualifications & Experience

• High school certificate or diploma (preferred).
• Minimum 2–4 years experience in camp management, facilities, or housekeeping supervision.
• Experience in logistics, industrial, port, or large workforce environments is an advantage.

Skills & Competencies

• Strong organizational and coordination skills.
• Ability to supervise staff and drivers effectively.
• Basic knowledge of maintenance and facility operations.
• Familiarity with ERP systems or willingness to learn.
• Good communication skills.
• Ability to work under pressure and handle multiple tasks.

Work Environment

• Staff camps
• Company facilities
• Seaport / bonded zone operational environment