Staff Division Buyer

The Corporate Contracts & Procurement team of Applied Research Associates, Inc. is seeking a Division Buyer with a minimum of 3-5 years’ experience in Federal government procurement and at least 2 years’ experience in materials procurement utilizing an inventory management system. This is a remote position that will support our Integrated Products Division. Our team’s mission is to provide procurement expertise through communication and collaboration while allowing our technical partners to focus on delivering results. This role is responsible for sourcing, negotiating, and purchasing materials and services in compliance with federal regulations and internal procedures. We are looking for a Division Buyer who is a self-starter, has excellent communication skills, provides outstanding customer service, is detail orientated, and thrives working in a team environment. The successful candidate is passionate, results driven and committed to excellence and continuous improvement.

What you’ll do as a Division Buyer:

• Provide cradle-to-grave purchasing support for Division Administrators and Project Managers by issuing Requests for Quote (RFQs), negotiating with vendors, putting together Purchase Order documentation that is compliant with Federal Acquisition Regulations (FAR/DFARS) requirements, issuing Purchase Orders to vendors and assisting with order deliveries/tracking info/invoices/returns
• Utilize Deltek Costpoint to process purchase orders, monitor delivery dates and invoice status
• Develop and maintain relationships with vendors and suppliers to ensure best pricing, terms, and delivery schedules
• Collaborate with internal stakeholders (e.g., Project Managers, Accounting, Project Finance, etc.) to support project and operational needs
• Support proposal efforts
• Participate in continuous improvement initiatives related to supply chain and procurement processes.
• Support DCAA/DCMA Audits, i.e., Contractor Purchasing System Review (CPSR) by maintaining accurate procurement records and documentation
• Build positive relationships with Division staff and internal teammates by providing excellent customer service, and maintain relationships through communication, education, and collaboration
• Contribute to process improvements

Education:

• Bachelor’s degree in Business Administration or related field preferred

Experience and Skills Required:

• 3-5 years of purchasing experience
• Some knowledge/experience working in a Federal procurement environment and FAR/DFAR requirements
• Some experience with procurement file documentation for federal acquisitions: Competition, Sole Source Justification, Price/Cost Analysis, Reps & Certs, Commercial Item Determination, Market Research, Source Selection, prime contract flowdown clauses
• Proficient in all Microsoft Office applications (Excel, Word, PowerPoint), and Adobe Acrobat
• Ability to multi-task and work in high volume environment under strict deadlines
• Ability to work independently
• Maintain high level of accuracy
• Excellent communication skills

Preferred Experience:

• Deltek Costpoint system experience
• SharePoint experience

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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