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Staff Logistics Senior Specialist I BWS KSA
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Job Purpose
To manage all activities related to Temporary visa processing, Flights reservations, Accommodation arrangement and transportation in full alignment with Saudi regulations .
Key Responsibilities
Qualifications & Requirements
To manage all activities related to Temporary visa processing, Flights reservations, Accommodation arrangement and transportation in full alignment with Saudi regulations .
Key Responsibilities
- Visa Processing
- Manage all temporary visas through official Saudi platforms: Like Ministry of Foreign Affairs (MOFA), Visit Saudi
- Handle All Visa process with the Saudi embassies and the agencies like VFS, Tasheer
- Maintain strong relationships with visa agencies and embassies
- Monitor visa reports for the guests and consultants
- Prepare reports and maintain organized documentation for financial reporting
- Accommodation Management
- Arrange accommodation for staff, consultants, guests, and long-term project teams.
- Negotiate contracts with hotels, Compounds or serviced apartments across major cities.
- Oversee check-in/out processes, room allocations, utility payments, and maintenance follow-up.
- Track accommodation occupancy, budgets, and ensure timely renewals or terminations of contracts.
- Transportation Management
- Manage all flight bookings, ticketing, and travel arrangement for employees and guests, ensuring cost-effective options and timely travel arrangements.
- Coordinate daily transport schedules, airport pickups/drop-offs, staff bus routes, and event-related transportation.
- Supervise internal drivers, third-party transport companies, and vehicle rental providers.
- Handle urgent travel arrangements, last-minute changes, and emergency rebooking
- Maintain updated records of travel expenses and support finance with reconciliations and invoicing.
- Support visa and entry requirements by ensuring flights align with visa issuance and validity periods.
- Budgeting & Reporting
- Prepare daily budget report for visas, accommodations, and transportation.
- Monitor actual spending vs. budget and ensure cost control.
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Generate regular management reports for the projects and corporate.
Qualifications & Requirements
- Bachelor’s degree in Business Administration, Logistics, or related field.
- Minimum 3–5 years experience in visa processing and staff logistics within Saudi Arabia.
- Strong knowledge of Saudi Laws and visa regulations
- Experience in Staff logistics in event fields
- Excellent negotiation, and communication skills.
- Strong organizational and problem solving abilities.
- Expert in MS Office and MOFA platforms.
- English and Arabic language
- Able to perform effectively under pressure and respond quickly to urgent or emergency situations.
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