Staffing Coordinator EMEA

About Us:

One World Rental is an international brand with 10 locations across 7 countries. We are a fast-growing company with ambitions to become the largest short-term IT rental company in the world for business and social events. OWR provides wide-ranging technology solutions for corporate events and is looking for an adaptable, proactive, and engaging IT Warehouse Technician who has the right technological and warehouse skillsets in addition to experience working in a client facing environment. Our vast client list includes leading financial and pharmaceutical institutes, the UN, NATO, Glastonbury, NHS, Disney, Formula 1 and many more.

Opportunity Overview:

We are looking for a highly organized and proactive Staffing Coordinator to manage and allocate staffing resources across multiple regions. This role involves planning, scheduling, and coordinating personnel for various projects and operational needs, ensuring optimal resource utilization and timely staffing coverage in line with regional demands. This is a fantastic new permanent opportunity to join a thriving business with international offices with a view to grow both personally and alongside the company.

Key Responsibilities:

• Allocate internal and external staff to projects and events across different regions, balancing workload and skill requirements.
• Maintain an up-to-date staffing calendar, ensuring efficient coverage and adherence to timelines.
• Monitor availability and shift preferences of staff to maximize productivity.
• Liaise with regional operations leads to understand staffing needs and timelines.
• Coordinate logistics including travel, accommodation, and compliance for staffers needing to be assigned to different regions.
• Adjust staffing plans quickly in response to last-minute changes or unforeseen circumstances.
• Maintain accurate records of staff deployment, availability, skills, and certifications.
• Act as the point of contact for staffing queries and support requests.
• Ensure all staff are briefed with role expectations, schedules, and regional-specific procedures before deployment.
• Collaborate with HR and Operations teams for onboarding, training coordination, and performance tracking.
• Ensure adherence to labour regulations, visa/work permit requirements, and company policies in each operating region.
• Promote a fair and transparent staffing process across all levels.

Requirements:

• Proven experience in staffing operations, resource coordination, or project scheduling (multi-regional experience preferred).
• Proven experience with resource allocation or talent acquisition or recruiter roles.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in scheduling software, spreadsheets, and workforce management tools.
• Ability to work in a fast-paced, dynamic environment with shifting priorities.
• Flexibility to occasionally work across time zones as needed.
• Fluent in English

Job Type: Full-time

Pay: Rs120,000.00 - Rs160,000.00 per month

Application Question(s):

• This is an in person role at our office in Bahria Town Phase 7. Is this is a manageable commute for you?

Experience:

• staffing operations: 1 year (Required)
• resource allocation: 1 year (Required)
• talent acquisition: 1 year (Preferred)

Language:

• English (Required)

Work Location: In person