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Student Assistant - Accounting
The California Department of Housing and Community Development (HCD) helps to provide stable, safe homes affordable to veterans, seniors, young families, farm workers, tribes, people with disabilities, and individuals and families experiencing homelessness. Our VisionEvery California resident can live, work, and play in healthy communities of opportunity. What We DoHCD does not manage properties or place individuals in affordable housing. For assistance, please contact a person in your local community who helps people who are experiencing or at risk of homelessness. Our Commitment to DiversityHCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission. Join HCD and help us improve the lives of all Californians.
Department Website: https://www.hcd.ca.gov/
The California Department of Housing and Community Development (HCD), Accounting/Accounts Receivable Unit, is seeking two (2) student assistants to support a variety of accounting and financial operations. The student assistants will assist with remote bank deposits, enter invoices in our accounting system, remit payment to State Controller's Office, record invoices received from Financial Management Office in Financial Information System for California (FI$Cal), follow up for payments, disburse pay warrants to employees, special handling to vendors, track incoming payments, log payments received, process dishonored check payment to the Bank, process refunds for overpayments received, coordinate with Programs to provide coding regarding payments received etc.
Conditions of
Employment
This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.
Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.
UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.
UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.
Prerequisites
Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
Students declared major must match the major(s) listed in the job posting.
Majors/Fields of Study
Accounting, or any related field.
Work Schedule
F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.
Additional Work Schedule
Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).
Compensation
$17.74 - $23.91 per hour.
Minimum Qualifications
- Must maintain a minimum cumulative 2.0 GPA.
- Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
- Basic understanding of accounts receivable or office clerical work.
- Ability to sort mail and process checks for deposit.
- Basic data entry skills (entering invoices and deposit information accurately).
- Ability to check invoice status and ensure no duplicate payments.
- Familiarity with or willingness to learn FI$Cal .
- Basic computer skills (MS Word, Excel, email).
- Strong attention to detail and accuracy.
- Ability to follow instructions and work under supervision. Reliable, organized, and able to support multiple tasks as needed.
Preferred Qualifications
Duties and Responsibilities
- Assist Accounts Receivable staff with sorting the mail, checks for remote deposits.
- Assist staff in HQ deposits like scanning checks, entering deposit slips in FISCal, checking in FI$Cal if invoices are open/not previously paid.
- Entering Invoices in FI$Cal.
- Comprehensive Adult Student Assessment Systems (CASAS) Check Refund Approvals.
Physical Requirements
Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.
Working Conditions
Work is performed in an office environment.
Application Instructions
Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.
In addition to your resume, please upload most recent transcripts.
Apply by: June 12, 2026
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