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Student Assistant – Administrative Analyst (Oakland, CA)
Caltrans manages more than 50,000 miles of California’s highway and freeway lanes, provides inter-city rail services, permits more than 400 public-use airports and special-use hospital heliports, and works with local agencies. Caltrans carries out its mission of providing a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability, with six primary programs: Aeronautics, Highway Transportation, Mass Transportation, Transportation Planning, Administration and the Equipment Service Center.
To learn more visit www.dot ca.gov.
The California Department of Transportation (Caltrans) is seeking to hire a student assistant, in a learning capacity, to work under the general supervision and direction of the Supervisor II (Office Administrator). In a learning capacity, the student assistant will assist in a wide range of administrative services and operational tasks for the Bay Area Legal Office (BALO). The student assistant will also gain hands-on experience in a professional public sector environment, developing a strong foundation in administrative support, financial processing, and office operations.
In a learning capacity, the student assistant will also assist the Analyst II with all invoice payment process, hiring process (i.e. scheduling interview, Legal Vacancy Fill Request, etc.) and assist in helping other support staff daily tasks as needed. The Student Analyst may be delegated difficult and complex duties which are analytical in nature.
Conditions of Employment
This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.
UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.
UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.
Prerequisites
Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf
Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
Students declared major must match the major(s) listed in the job posting.
Majors/Fields of Study
Business or Accounting.
Work Schedule
F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.
Additional Work Schedule
Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).
Compensation
$18.27 – $24.62 per hour .
Minimum Qualifications
- Must maintain a minimum cumulative 2.0 GPA.
- Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
- Proof of application for, or enrollment in, an affiliated college or university program.
- Proficiency in Microsoft Office (Word, Outlook, Excel and Power Point), legal database (LCM Salesforce) and Adobe Pro. Gain proficiency in the organization of the Caltrans divisions and databases.
- Ability to organize files. Must have the ability to initiate communication when necessary and communicate effectively. Must have the ability to cooperate with other team members. Must be able to adapt to changes in priority situations.
Preferred Qualifications
Duties and Responsibilities
- 4 5% In a learning capacity, the student assistant will assist Analyst II in obtaining documentation for additional steps required for Service Authorization and organizing electronic folders for related files.
- In a learning capacity, the student assistant will assist with compliance and file management.
- In a learning capacity, the student assistant will assist in monitoring and updating the Service Authorization Excel Log via SharePoint, including downloading/uploading Service Authorization packet.
- 35% In a learning capacity, the student assistant will assist in processing all invoices, reconciling older invoices, and performing basic accounting and analytical tasks.
- In a learning capacity, the student assistant will assist in requesting fund allocation for processing expert contract invoices.
- In a learning capacity, the student assistant will assist in contacting vendors for missing invoices and contact accounting to inquire for proof of payment.
- 10% In a learning capacity, the student assistant will assist Analyst II with hiring process (i.e. scheduling interview, Legal Vacancy Fill Request, etc.). 10% In a learning capacity, the student assistant will assist in helping other support staff with similar assignments, including check requests and tasks as needed.
Physical Requirements
Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.
Working Conditions
Work is performed in an office environment.
Application Instructions
Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.
In addition to your resume, please upload your most recent transcripts.
Apply by: June 30, 2026
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