Studio & Executive Design Assistant - Hybrid Position

Studio & Executive Design Assistant

Studio James | Edwards, Colorado

Studio James is a high-end residential interior design firm specializing in thoughtful, elevated homes throughout the Vail Valley and beyond. Our work requires precision, organization, and a deep respect for craftsmanship and detail.

We are seeking a Studio & Executive Design Assistant to support our remote team across studio operations, design coordination, and field logistics. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping complex projects organized and moving forward.

This position is hands-on and dynamic, requiring both in-studio presence and field support during installations and project milestones. “Boots on the Ground” supporting a remote team in a multitude of tasks.

Role Overview

The Studio & Executive Design Assistant serves as the operational backbone of the studio, supporting the principal designer and SJ team in executing projects with exceptional attention to detail. This role bridges studio coordination, executive support, and field assistance to ensure the studio runs smoothly and projects remain organized and on schedule. You are the “boots on the ground” supporting a remote team in various tasks.

This is a high-accountability role that requires a strong sense of ownership. The right person takes initiative, anticipates needs, and follows through without constant direction. Success in this role comes from being proactive, detailed, organized, and personally invested in keeping projects moving forward with a pep in your step.

Work Structure

This role is offered as a hybrid position, with a mix of in-office and remote work.

Team members are typically expected to work in the studio 2–3 days per week, with the remaining days working remotely. Because project needs, meetings, and installations vary, the specific days in the office may change week to week. Flexibility is essential, and the right candidate will be comfortable adjusting their schedule to support the needs of the studio.

Candidates must live within a 30–40 mile radius of Edwards, Colorado to ensure they can be present in the studio and on project sites as required.

Key Responsibilities
Design & Project Support

• Assist the team with daily project coordination and task management
• Track project deliverables, timelines, and follow-ups ensuring your work keeps in alignment and on track
• Coordinate vendor communication, schedule vendor presentations and coordinate sample procurement
• Prepare and assist with client presentations, materials, and client documentation
• Maintain organized project files and documentation
• Support client communication and follow-ups as directed
• Take highly detailed notes from meetings with clients, sub-contractors, OAC’s and site visits and distribute to all parties accordingly

Studio Operations

• Maintain organization of the studio, sample library, and project materials
• Restock office supplies, beverages, and snacks to maintain a welcoming environment.
• Track incoming deliveries and vendor shipments, upload photos of received items to systems in place and coordinate returns or UPS shipments
• Organize samples, binders, and design materials for meetings and presentations and in our finish library
• Maintain fabric and finish library, keep it organized and maintained
• Maintain systems that support efficient studio workflow
• Review and document voicemails, ensuring timely follow-up
• Ensure the studio environment remains organized and ready for project work
• Maintain and organize the install bag and supplies, ensuring readiness for upcoming installations
• Verify all install materials are properly labeled and documented and the team has what they need to be successful at an installation

Field & Installation Support

• Assist with project installations and site visits
• Conduct small-scale installs on your own
• Coordinate deliveries, vendors, and onsite logistics during install periods
• Support styling and final project preparation
• Pick up and transport samples or materials as needed
• Document installs through photography and organization of materials
• Document site conditions through clear photos of progress
• Meet sub-contractors onsite for estimates, measurements, walkthroughs, etc.

Claims & Vendor Coordination

• Visit receiving warehouse or vendor locations for in person inspections related to claims and damages
• Meet with repair or service technicians onsite to review issues and coordinate resolutions
• Document repair services and damages through clear photography and report back to team

Executive Assistant

• Assist the Principal Designer with occasional personal local errands (pick ups, returns, drop offs, etc.)

Ownership & Accountability

This role carries meaningful responsibility within the studio. The Studio & Executive Design Assistant is expected to take ownership of assigned tasks and follow them through to completion with accuracy and care. Ownership in this role means:

• Taking initiative rather than waiting for direction
• Maintaining organization across multiple projects
• Communicating proactively when issues arise
• Anticipating the needs of the team and upcoming project milestones
• Ensuring details are handled thoroughly and thoughtfully
• Finishing tasks onetime and before the deadline provided with thorough completion

This level of ownership is essential to maintaining the pace and quality of work that defines Studio James. Here at Studio James, we are a small team that relies heavily on each other to be successful.

Work Environment

Studio James operates in a fast-paced, detail-driven environment where multiple projects move simultaneously. This role requires someone who is comfortable navigating shifting priorities while maintaining organization and accuracy.

While typical working hours align with a standard workday, the nature of project installations and deadlines may occasionally require flexibility beyond the traditional 9–5 schedule to ensure projects stay on track.

This position is best suited for someone who thrives in a dynamic environment and takes pride in owning their role and contributing meaningfully to the success of the studio.

Qualifications

• Strong organizational and time-management skills
• Exceptional attention to detail
• Ability to manage multiple priorities simultaneously
• Clear and professional communication skills
• Comfortable working both in the studio and in field environments
• Ability to lift and move design materials when assisting with installations
• Valid driver’s license and reliable transportation an all wheel drive or 4WD vehicle for mountain terrain and snow

Interior design experience is helpful but not required. A strong work ethic, curiosity, and willingness to learn and adapt are essential.

Who This Role Is Perfect For

This position is ideal for someone who enjoys being deeply involved in the execution of creative work and takes pride in supporting a team at a high level. The right candidate will likely:

• Thrive in a fast-paced, detail-driven environment
• A doer who takes initiative and ownership, natural anticipating what needs to be done
• Flexible and adaptable, able to shift and pivot comfortably
• Someone who enjoys building meaningful and lasting relationships with vendors, clients, and teammates
• Take pride in organization, follow-through, and accuracy
• Enjoy being the person who keeps things running smoothly behind the scenes
• Be proactive and comfortable taking ownership of tasks without constant direction
• Appreciate the variety of a role that blends studio work, design support, and field logistics
• Feel energized by working alongside a small, collaborative remote team where everyone contributes

This role can be especially rewarding for someone who values learning through hands-on experience and wants to develop a strong understanding of how high-end residential design projects come together.

Who This Role May Not Be the Best Fit For

This position may not be the right fit for someone who:

• Prefers a slower-paced environment with highly defined, repetitive tasks
• Is primarily interested in conceptual design rather than the operational side of bringing projects to life
• Is uncomfortable managing multiple moving pieces or shifting priorities
• Prefers limited responsibility or requires constant direction
• Is seeking a strictly structured 9–5 role without occasional schedule flexibility during project milestones or installations

At Studio James, we move quickly, maintain high standards of detail, and rely on each team member to take ownership of their role.

Additional Expectations
Team Days

We value collaboration. While much of this role is independent, the Studio James team meets in-person monthly for strategy sessions, team-building, and studio planning. Attendance and engagement in these sessions are an important part of staying connected to the broader vision.

Work Ethic

This role requires someone who’s engaged, reliable, and takes ownership. Our schedule can shift with client timelines, site conditions, and installs, so flexibility, adaptability and follow-through are key. We’re a small, fast-paced luxury design firm, and we need someone who shows up with focus and pride in their work, even when the hours vary week to week.

Small Business Mindset

We’re a close-knit, 4-5 person team where everyone wears multiple hats with most team members working remotely. The right person enjoys working in a collaborative small-business environment and finds satisfaction in contributing wherever needed.

Tech Skills

Proficiency with Adobe Acrobat, Microsoft Word, Excel, PowerPoint, and Outlook is required. Bonus points for familiarity with digital organization tools like Slack, Dropbox or Houzz Pro.

Communication Skills

Excellent written and verbal communication skills, with the ability to collaborate professionally with designers, vendors, and clients. A clear speaking voice and polished presence are essential.

Compensation

$55,000 - $65,000 DOE

Cell Phone Stipend

Wifi Stipend

Health Insurance Stiped (After 90 Days)

(2) Weeks of Paid Time Off

(1) Week of Sick Leave

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Employee discount
• Paid time off

Work Location: Hybrid remote in Edwards, CO 81632