Subcontractor Administrative Assistant

Role Summary

REE Mechanical, Inc. is seeking a proactive, detail‑oriented Administrative Assistant. This role supports the service team by managing subcontractors, issuing and tracking work orders, and invoicing clients. The ideal candidate is comfortable with Microsoft 365 and SharePoint and thrives in a fast‑moving, service‑oriented environment.

Key Responsibilities

• Strong verbal and written communication skills.
• Comfortable with client-facing interactions and outreach.
• Highly organized with strong attention to detail.
• Ability to travel for conferences (2–4 times per year).
• Proficiency with CRM tools, email software, and basic office applications.
• Prior experience in sales, customer service, or account management is a plus but not required.

Schedule & Work Location

• Monday-Friday 7am-4pm. Full Remote
• 1x - 2x per month meeting up with supervisor at local coffee shop or office.

Qualifications

● Highly organized, detail‑oriented, and able to adapt schedules to collaborate with leadership, team members, and clients.

● Professional judgment, discretion, and confidentiality; strong writing and editing skills.

● Valid driver’s license, reliable transportation, and ability to complete local errands; eligible to receive mileage reimbursement per company policy.

● Resides within a 15–20 mile radius of the office (required).

Tools & Systems

● Microsoft 365 (Outlook, Excel, PowerPoint, SharePoint, Teams)

● Zoom or Teams Meetings

● AI productivity tools (e.g., Copilot/ChatGPT)

Compensation & Logistics

• Employment Type: Full Time (Onsite/Hybrid)
• Compensation: $22-$23 per hour
• Benefits: medical/dental/vision, PTO, 401(k), holidays
• Reports To: Service Director
• Work Location: Remote

EEO & Additional Notes

REE Mechanical, Inc. is an equal opportunity employer. Employment offers may be contingent upon reference checks, a background check, and a motor vehicle record review consistent with applicable law.

● Pay Transparency: REE Mechanical, Inc. posts a good-faith pay range for this role. Final pay within the range will be based on experience, skills, and role fit.

Pay: $22.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Temecula, CA 92590