Supervisor, Purchasing (DOH/ASD #10733)

Posting Details

This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.

The General Accounting Bureau is made up of three sections. Contracts, Small Purchases and Accounts Payable. The Purchasing Supervisor oversees two FTE to review and approve all Purchase Orders the Agency processes. This staff also enters and serves as the point of contacts of the Agency for Vendor Relations.
Why does the job exist?

This position supervises the Administrative Services Division Purchasing and Contracts Units focusing on quality management principles with emphasis on customer service, team building and training in contracts and procurement. This position will supervise a team of purchasing agents in the oversight, review and approval of financial documents related to purchasing and contracts for the entire agency. This position will be responsible for ensuring the Department of Health is in compliance with rules and regulations related to the purchase of goods and services. This position will train agency purchasing agents on policies and procedures related to contracts and purchasing to ensure compliance with rules and regulations. This position will make recommendations to the Chief Procurement Officer on methods to improve workflow, improve policies and effectively train staff in the field. This position will manage the organization of the file room and perform regular archiving in collaboration with other supervisors and in accordance with laws and rules. This position will act as the Chief Procurement Officer in the absence of the Chief Procurement Officer.
How does it get done?

This position will review all incoming requests for purchases and assign work in a fair and equitable manner. This position will monitor productivity and quality to identify improvements. This position will create purchase orders, change orders and contracts in the SHARE Financial system. This position will upload documents to the various websites including; sole-source; emergency procurement; Requests for Proposal's (RFP); Invitations to Bid (ITB) and contracts and payables as required by rules or regulations. This position will meet regularly with staff to improve communications within the unit. This position will, on occasion, approve purchases as required by the Chief Procurement Officer.
Who are the customers?

The position will serve Administrative Services Division staff and external staff in the field in their need to procure goods and/or services. The position will also work collaboratively with external agencies who have business with the Department of Health and with vendors who are providing services to the Department of Health.
Ideal Candidate

The position will serve Administrative Services Division staff and external staff in the field in their need to procure goods and/or services. The position will also work collaboratively with external agencies who have business with the Department of Health and with vendors who are providing services to the Department of Health.
Minimum Qualification

Bachelor's degree in Business or Accounting and Finance and two (2) years of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Employment Requirements

Must possess and maintain a valid Driver's License.
Working Conditions

Work is performed primarily in an office setting with occasionally working outdoors and with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Work extended hours and occasional travel may be required. Sitting/Standing, bending, squatting, climbing, reaching, kneeling and crawling for extended periods of time may be required. Ability to lift up to 50 pounds.
Supplemental Information

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Agency Contact Information: Vincent Lujan Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.