Supply Chain Executive/Specialist

B) Data consolidation

1. Collecting the result data of sales, inventory and purchase by each account via sales division monthly.

2. Distribution of the summarized data to stakeholders timely.

3. Updating inventory report involving 3rd Party Logistic providers and analysing the movement and cause of discrepancy.

C) Document handling

1. Ensuring that correct logistic documents are received from all parties

2. Making documents to support trading such as Proforma Invoice, Order Sheet, Sales /Inventory data sheet and so on.

3. Checking all documentation received against Letter of Credit requirements and instruct sales division to ask changes to make sure the smooth transaction.

4. Taking initiatives to eliminate the discrepancies of Letter of Credit.

D) Coordination

1. Communication with headquarters in Japan, concerning the new product launching, production schedule, price information and so on.

2. Overseeing inbound and outbound logistics

3. Sending shipping instructions on time.

4. Confirmation of payments and required documents.

5. Sharing an up-to-date (real-time) data of payment and shipping status

6. Monitoring product import and export processes to ensure compliance with regulations and legal requirements

7. Managing the cost of 3rd party logistics within an agreed range.

E) Others

1. Train other members of staff on the knowledge and manner of how to handle a Letter of Credit. 2. Look at and address where it is possible for continuous improvements

Preferred Skills and Qualifications

1. Ability to think proactively and find solutions to problems with can do attitude.

2. Attention to detail with accuracy.

3. Literacy in MS Excel and PowerPoint (at least intermediate level).

4. Excellent knowledge of Letter of Credit. Be knowledgeable to teach and pass the knowledge to colleagues and account customers.

5. Experience and background of international trading, business practices & logistics in the Middle East and Africa.

6. Practical knowledge and experience in handling documentation required by letter of credit as well as all other shipping documents.

7. Ability to adopt different cultures of daily contacts in China, Japan and working closely with them to maximize the operation Excellency across affiliates of the client.

8. Communication skills are key in this role as this will be dealing with a lot of cultures, nationalities to ensure the work is done in a correct and timely manner.

9. Creativity and initiative are a plus for more efficiency

Preferred Experience

1. 3-5 Years’ experience in Supply chain, logistics function in a multinational company or freight forwarding company.

2. Rich experience in handling Letters of Credit and shipping documents.

3. Strong understanding of shipping instructions and container volumes.

4. Dealing with customers in different countries with different cultures in another country

5. Experience in the operation of ERP.