Supply Chain Management Coordinator

Cross Catholic Outreach is a Catholic ministry with an ecumenical staff of Catholic, Protestant, and Eastern Orthodox believers working in unity to provide food, water, housing, education, orphan support, medical care, micro-enterprise, and disaster relief, and the love of our Lord Jesus Christ to the poorest of the poor in more than 30 countries around the world. We believe strongly in unifying Christians in this mission of mercy, and we believe that creating a welcoming work environment for all Christian faiths is essential to achieving our ministry goals.

Position Title: SCM Documentation Coordinator Department: Supply Chain Management (SCM) Position Location: Hybrid; Preferred South Florida

Reports to: Sr. Manager, Compliance and Administration

Position Summary:

The SCM Documentation Coordinator is responsible for preparing, verifying, and processing documents required for logistics. This position plays a key role in ensuring that shipping documents comply with customs clearance and includes coordinating with different supply chain participants, such as freight forwarders and consignees, to compile the necessary documents.

Educational or Certification Requirements:

· Preferred bachelor’s degree in supply chain management, international trade, a related field, or equivalent experience is a plus.

Experience Requirements:

· At least 3 years of experience in international shipping and export documentation or related

field.

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Knowledge, Skills, & Character Required:

· Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in

dealing with people within and outside of the ministry.

· Feels a calling to serve God through serving Cross Catholic Outreach in this capacity.

· Believes in and supports the mission and ministry of Cross Catholic Outreach and agrees

with the conduct policies and conduct expectations of Cross Catholic Outreach.

· Meticulous attention to detail.

· Fluency in spoken and written Spanish required.

· Fluency in other languages is a plus.

· Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.

· Excellent organizational and communication skills.

· Strong deadline-driven person able to meet critical shipping deadlines while delivering a

high level of accuracy and compliance for multiple shipments simultaneously.

Duties:

· Prepare, review, and process all necessary export documents, including commercial invoices, packing lists, bills of landing, and certificates of donation, ensuring accuracy and compliance with country-specific requirements.

· Ensure documentation complies with the import requirements of the consignees in the recipient countries to avoid shipment delays and regulatory issues.

· Proactively identify and resolve documentation issues and address any discrepancies that

may arise.

· Monitor the clearance status of shipments to ensure timely delivery and resolve any delays

that arises.

· Engage with consignees and ministry partners to ensure recipient donation agreements and

Customs clearance notifications are remitted on time.

· Translate key export documents into Spanish when the recipient country’s import regulations require it. Additionally, translate and prepare formal letters and other written communication in Spanish and perform Spanish-to-English translations as needed.

· Maintain strong communication with internal teams and externally with the freight forwarders and ministry partners to coordinate shipment details essential for complete and accurate documentation.

· Collaborate with the SCM Transportation Coordinator to maintain a centralized database of

consignee and country import requirements.

· Provide support and coverage for the SCM Transportation Coordinator.

· Assist the Senior Director of Supply Chain Management and the Senior Manager of

Compliance and Administration on other tasks or initiatives as needed.

· Other duties as assigned

Job Type: Full-time

Pay: $49,800.57 - $55,216.85 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Language:

• Spanish (Preferred)

Work Location: Remote