Support Officer - Legal

Role Summary

The Support Officer will provide essential administrative, documentation, and coordination support to the Bank’s in-house Legal Department. The role ensures the efficient management of legal files, correspondence, internal approvals, and liaison with external counsel. The ideal candidate is organized, detail-oriented, and familiar with banking legal processes.

Key Responsibilities

1. Document & Records Management

• Maintain the department’s central filing system (physical and electronic) for all legal agreements, opinions, correspondence, and litigation files.
• Track and manage key legal documents, including facility letters, security documents, guarantees, and ancillary contracts.
• Assist in the execution, notarization, and secure archiving of legal instruments.

2. Legal Support & Correspondence

• Draft routine legal letters, standard notices, and internal memoranda under the supervision of legal counsel.
• Manage the legal department’s shared inbox: triage queries, assign tasks, and ensure timely responses.
• Prepare first drafts of routine contracts (e.g., NDAs, vendor agreements) using approved templates.

3. Litigation & External Counsel Coordination

• Maintain a centralized case tracker for all active litigation, arbitration, and regulatory proceedings involving the bank.
• Coordinate with external law firms on document submissions, billing, and case updates.
• Prepare document bundles, chronologies, and exhibit lists for external counsel or court filings.

4. Regulatory & Compliance Support

• Assist in collecting and organizing documents for regulatory inspections, audits, or internal compliance reviews.
• Monitor deadlines for regulatory filings, license renewals, or legal submissions and alert relevant counsel.
• Support the legal team in reviewing bank policies and standard forms for consistency with current laws.

5. Administrative & Departmental Efficiency

• Schedule meetings, prepare agendas, and record minutes for legal team meetings.
• Process invoices, track legal department budgets, and manage vendor payments for external legal services.
• Generate periodic reports on legal caseload, contract turnaround times, and risk metrics.

Qualifications & Experience Essential

• Education: Bachelor’s degree in Law (LL.B)
• Experience: 2–4 years of experience in a legal support, paralegal, or documentation role, preferably within a bank, financial institution, or law firm.
• Systems Proficiency: MS Office (Word, Excel, Outlook, Teams, SharePoint) and familiarity with document management systems (e.g., iManage, NetDocuments).

Pay: QAR7,000.00 per month

Work Location: In person