Surgery Scheduler

At OrthoVirginia, you’re part of a team dedicated to delivering expert orthopedic and therapy care across the state. As Virginia’s largest provider of musculoskeletal care, we offer full-time and part-time opportunities in a collaborative, team-oriented environment.

With more than 159 physicians in over 35 locations—including Lynchburg, Northern Virginia, Richmond, Southwest Virginia, and Hampton Roads—OrthoVirginia is a leader in orthopedic surgery, non-surgical care, and physical, hand, and occupational therapy. Our nationally recognized specialists treat a full range of musculoskeletal injuries and conditions, helping patients of all ages move, heal, and thrive.

Join us and become part of a trusted network committed to excellence in orthopedic care.

Primary Functions & Responsibilities:

• Schedules and coordinates patients' surgeries and diagnostic studies per physician's order.
• Verifies insurance coverage and if a second opinion is required.
• Schedules surgery, diagnostic tests, or study with operating room or facility.
• Pre-certifies surgery or study if indicated; Obtains orders from physician for lab tests if indicated.
• Ensures operating room or facility is prepared for surgery, tests, or study; has necessary paperwork and special equipment for surgery if requested by physician.
• Instructs patients in pre-admission registration, surgical date, post-surgical care.
• Confirms and obtains any patient prescriptions, if indicated, from the physicians.
• Keeps patients, physicians and facilities informed of any scheduling changes.
• Records all medications prescribed and refilled by physicians for surgical patients.
• Obtains list of inpatients from physicians and provides the on-call physician with a copy of the list.
• Confirms with the on-call physician that all messages and medications are documented in patients' charts.
• Initiates and implements charge sheet process; submits charge sheet to on-call physician for services provided over the weekend.
• Assists physician in coding of procedures Performs other duties as assigned.

Knowledge, Skills & Abilities:

• Proficiency with medical terminology required.
• Surgical terminology proficiency or OR/ASC experience preferred.
• Excellent communication skills and strong customer service skills required.
• Must demonstrate the ability to multitask in a fast-paced environment and manage time efficiently.
• Must be able to work independently, assess situations, make decisions and solve problems with minimal supervision.

Physical Requirements:

• Sitting: Continuously
• Standing: Rarely
• Walking: Rarely
• Climbing: Rarely
• Bending/stooping: None
• Kneeling/crouching: None
• Reaching overhead: None
• Using full range of motion: Rarely
• Lifting
• • Light up to 20 lbs: Continuously
  • Medium 21-50 lbs: Rarely
  • Heavy 51 lbs+: None
• Carrying objects: Rarely
• Pushing/pulling: Rarely
• Fine motor skills/dexterity: Continuously
• Visual acuity: Continuously
• Hearing ability: Continuously
• Speaking clearly: Continuously
• Working in confined spaces: Continuously
• Exposure to outdoor elements: Rarely
• Exposure to noise: Continuously
• Exposure to infectious materials/radiation: Rarely
• Use of personal protective equipment: Rarely
• Operating office equipment: computer, keyboard, mouse, copier, printer, fax, phone, headset: Continuously
• Operating vehicles, large equipment or machinery: N/A
• Set-up and work in an ergonomic, distraction-free home office: N/A

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