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SW Admin - Division Manager - Solid Waste
GENERAL DESCRIPTION
Under direction of the Assistant Director of Public Works, the Division Manager – Solid Waste is to provide leadership, direction and oversight of the Public Works - Solid Waste Services division; to manage the development and implementation of the division’s goals, objectives, policies, and priorities. Provide guidance, review and general oversight of the division’s operating budget, administrative actions, and personnel matters. Provide for the development and implementation of new methods and procedures to increase service efficiency.
SUPERVISION EXERCISED
Direct supervision over technical, maintenance, and administrative staff.
IMPORTANT AND ESSENTIAL DUTIES
Provide guidance, direction, and interpretation of city and departmental policy as it applies to Solid Waste Services’ operations.
Monitor and evaluate efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes.
Review and provide feedback for divisional budget preparation and implementation.
Ensure completion of subordinate staff evaluations, provide performance feedback, and review personnel actions as required.
Provide oversight during the preparation of vehicle replacement process and bid analysis.
Review safety practices; direct maintenance of records.
Ensure effective overall equipment maintenance activities in coordination with the City’s Fleet Maintenance Shop.
Assist in the preparation and administration of the division’s annual operating budget.
Publish written documentation to support operational requirements and public information needs.
Make public presentations when required and respond to media inquiries regarding Solid Waste Services operational matters.
Prepare, direct, and coordinate, through subordinate level managers, strategic division level work plans; meet with management staff to identify and resolve problems.
Participate as a member of position related boards or commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of Solid Waste Services.
Respond to and resolve difficult and sensitive citizen inquiries and complaints; represent the city on all issues related to assigned areas of responsibility.
Operate a personal or city vehicle for city related business.
OTHER JOB RELATED DUTIES
Perform other job related duties and responsibilities as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Principles and practices of modern solid waste management, including collection, disposal, recycling, landfill operations, and sustainability initiatives.
Budget development, financial forecasting, cost recovery models, and performance-based budgeting in a municipal environment.
Contract development, administration, and vendor performance management.
Fleet lifecycle planning, heavy equipment replacement strategies, and preventative maintenance coordination.
Labor relations principles, employee development strategies, and progressive discipline practices.
Data analysis methods used to evaluate operational performance, route efficiency, and service matters.
Public sector procurement processes and competitive bidding procedures.
Safe driving principles and practices as they apply to heavy collection vehicle
operations.
Skill to:
Analyze operational data and implement service improvements that increase efficiency and reduce costs.
Lead organizational change initiatives and implement new technologies or service delivery models.
Prioritize work, train and equip staff effectively, and manage the division’s annual budget.
Utilize enterprise systems, asset management software, route optimization tools, and advanced spreadsheet analysis.
Safely operate a motor vehicle.
Ability to:
Provide strategic leadership and long-term planning aligned with City goals and community needs.
Evaluate division performance and implement measurable improvements.
Build and maintain effective working relationships with elected officials, department directors, employees, contractors, and citizens.
Anticipate operational challenges and proactively develop solutions.
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
Lead and manage a team in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
Experience and Training Guidelines:
For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:
Experience:
Ten (10) years of mid- to upper-level management experience in municipal government and/or solid waste collection operations is preferred.
Education/Training:
A bachelor’s degree with major coursework in Management, Public Administration or a related field is preferred.
License or Certificate:
A valid Texas driver’s license: the ability to obtain one within ninety (90) days of employment, or a military waiver is required.
Special Requirements:
Essential duties require the following physical skills and work environment:
With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:
___ Sedentary – lifting of no more than 10 pounds
___ Light – lifting no more than 20 pounds; carrying up to 10 pounds
_X_ Medium – lifting no more than 50 pounds; carrying up to 25 pounds
___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds
Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:
Codes for how often:
N = No
E = Extensive (100 – 70% of the time)
M = Moderate (60 – 30% of the time)
I = Infrequent (20 – 10% of the time)
A = Almost Never (< 10% of the time)
Code / Task
_M__ Standing
_M__ Sitting
_M__ Walking
_M__ Lifting
_M__ Carrying
_I__ Pushing/Pulling
_I__ Overhead Work
_M__ Fine Dexterity
_I__ Kneeling
_I__ Crouching
_I__ Crawling
_I__ Bending
_I__ Twisting
_I__ Climbing
_I__ Balancing
_E_ Vision
_E_ Hearing
_E_ Talking
___ Other: _____________________
Under direction of the Assistant Director of Public Works, the Division Manager – Solid Waste is to provide leadership, direction and oversight of the Public Works - Solid Waste Services division; to manage the development and implementation of the division’s goals, objectives, policies, and priorities. Provide guidance, review and general oversight of the division’s operating budget, administrative actions, and personnel matters. Provide for the development and implementation of new methods and procedures to increase service efficiency.
SUPERVISION EXERCISED
Direct supervision over technical, maintenance, and administrative staff.
IMPORTANT AND ESSENTIAL DUTIES
Provide guidance, direction, and interpretation of city and departmental policy as it applies to Solid Waste Services’ operations.
Monitor and evaluate efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes.
Review and provide feedback for divisional budget preparation and implementation.
Ensure completion of subordinate staff evaluations, provide performance feedback, and review personnel actions as required.
Provide oversight during the preparation of vehicle replacement process and bid analysis.
Review safety practices; direct maintenance of records.
Ensure effective overall equipment maintenance activities in coordination with the City’s Fleet Maintenance Shop.
Assist in the preparation and administration of the division’s annual operating budget.
Publish written documentation to support operational requirements and public information needs.
Make public presentations when required and respond to media inquiries regarding Solid Waste Services operational matters.
Prepare, direct, and coordinate, through subordinate level managers, strategic division level work plans; meet with management staff to identify and resolve problems.
Participate as a member of position related boards or commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of Solid Waste Services.
Respond to and resolve difficult and sensitive citizen inquiries and complaints; represent the city on all issues related to assigned areas of responsibility.
Operate a personal or city vehicle for city related business.
OTHER JOB RELATED DUTIES
Perform other job related duties and responsibilities as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Principles and practices of modern solid waste management, including collection, disposal, recycling, landfill operations, and sustainability initiatives.
Budget development, financial forecasting, cost recovery models, and performance-based budgeting in a municipal environment.
Contract development, administration, and vendor performance management.
Fleet lifecycle planning, heavy equipment replacement strategies, and preventative maintenance coordination.
Labor relations principles, employee development strategies, and progressive discipline practices.
Data analysis methods used to evaluate operational performance, route efficiency, and service matters.
Public sector procurement processes and competitive bidding procedures.
Safe driving principles and practices as they apply to heavy collection vehicle
operations.
Skill to:
Analyze operational data and implement service improvements that increase efficiency and reduce costs.
Lead organizational change initiatives and implement new technologies or service delivery models.
Prioritize work, train and equip staff effectively, and manage the division’s annual budget.
Utilize enterprise systems, asset management software, route optimization tools, and advanced spreadsheet analysis.
Safely operate a motor vehicle.
Ability to:
Provide strategic leadership and long-term planning aligned with City goals and community needs.
Evaluate division performance and implement measurable improvements.
Build and maintain effective working relationships with elected officials, department directors, employees, contractors, and citizens.
Anticipate operational challenges and proactively develop solutions.
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
Lead and manage a team in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
Experience and Training Guidelines:
For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:
Experience:
Ten (10) years of mid- to upper-level management experience in municipal government and/or solid waste collection operations is preferred.
Education/Training:
A bachelor’s degree with major coursework in Management, Public Administration or a related field is preferred.
License or Certificate:
A valid Texas driver’s license: the ability to obtain one within ninety (90) days of employment, or a military waiver is required.
Special Requirements:
Essential duties require the following physical skills and work environment:
With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:
___ Sedentary – lifting of no more than 10 pounds
___ Light – lifting no more than 20 pounds; carrying up to 10 pounds
_X_ Medium – lifting no more than 50 pounds; carrying up to 25 pounds
___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds
Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:
Codes for how often:
N = No
E = Extensive (100 – 70% of the time)
M = Moderate (60 – 30% of the time)
I = Infrequent (20 – 10% of the time)
A = Almost Never (< 10% of the time)
Code / Task
_M__ Standing
_M__ Sitting
_M__ Walking
_M__ Lifting
_M__ Carrying
_I__ Pushing/Pulling
_I__ Overhead Work
_M__ Fine Dexterity
_I__ Kneeling
_I__ Crouching
_I__ Crawling
_I__ Bending
_I__ Twisting
_I__ Climbing
_I__ Balancing
_E_ Vision
_E_ Hearing
_E_ Talking
___ Other: _____________________
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