TAIT Crew Coordinator

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

Position Purpose

TAIT Crew Coordinators facilitate activities of the TAIT Crew team, with administrative tasks related to travel booking, business system upkeep, logistical projects, resource scheduling, and team communication. This position is similar to a touring Production Coordinator role. Working with the leadership team, this position assists the TAIT FORCE team with communication and coordination for freelance crew members. This position will be responsible for maintaining key business systems related to the TAIT Crew teams. It is key to this role’s success for the individual to be organized, communicative and proactive.

Essential Responsibilities & Accountabilities

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  Maintains TAIT Crew ERP system, including job creation and scheduling, as well as other business systems
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  Assists with filing touring immigration paperwork
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  Oversees crew databases and contact sheets
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  Books travel for both TAIT Crew teams and acts as a travel booking SME for TAIT at large
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  Coordinates TAIT Crew onboarding and training
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  Coordinates recruitment travel and interview schedules, participates in potential TAIT Crew employee interview tours and/or lunches
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  Orders, coordinates, and maintains the TAIT Crew tool/workbox program
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  Responsible for ordering, tracking, and distributing TAIT Crew swag
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  Assists with various financial duties, including labor quotes and invoicing for TAIT Crew staffed tours
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  Provides regular status reports and updates to the TAIT Crew leadership team
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  Works closely with Integration resource management team for support and planning
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  Adheres to all company safety policies and procedures
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  Attends meetings, seminars, and training sessions as required
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  Performs assigned duties according to the policies and expectations prescribed by the company

Minimum Qualifications

• HS Diploma/ GED required; associate or bachelor degree preferred
• 5+ years in an equivalent role
• Experience booking travel
• 2+ years of experience in entertainment
• Advanced user of MS Office and Excel formulas
• ERP experience preferred
• Basic understanding of Entertainment Industry terms and expectations
Able and willing to be based in office environment full-time

Working Conditions and Physical Effort
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, color vision, and peripheral vision. The employee regularly operates a computer, including typing, using a mouse or keyboard, and viewing the screen for extended periods. While the role does not require regular lifting or physical exertion, there may be occasional onboarding programs or training opportunities that create opportunities for more exposure to physical tasks or new environments (sites, venues, etc.)

Work Conditions of the Role

• Work conditions may involve moderate exposure to unusual elements such as dirt, dust, fumes, unpleasant odors, and/or loud noises
• Work environment involves some exposure to hazards or physical risks which require following basic safety precaution
• Must be able to wear and properly utilize appropriate personal protective equipment (PPE) to work within or visit areas where required. This includes, safety glasses, reflective vest, ear plugs, safety toed shoes, and other PPE as required by the location
• Ability to work in “entertainment conditions” including a wide variety of working places such as shops, dark backstages, catwalks at height, construction areas, and cruise ships

The company is committed to providing reasonable accommodation for individuals with physical limitations or disabilities. If there are specific physical needs related to lifting, walking, or any other task, candidates are encouraged to discuss their requirements during the hiring process. The organization will make every effort to accommodate these needs to ensure equal opportunities for all employees.

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TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.