Talent Acquisition Coordinator

Join a dynamic team supporting talent acquisition efforts with hybrid work flexibility, access to modern office space, and a comprehensive benefits package.

Primary Services is excited to announce the role of Talent Acquisition Coordinator for a large, well-established organization. This position offers an excellent opportunity to leverage your administrative expertise and recruitment knowledge while collaborating closely with recruiters and HR professionals to deliver a seamless candidate experience. You will play a key role in managing recruitment logistics, supporting university relations initiatives, and maintaining data integrity across hiring processes.

Responsibilities:

• Provide recruitment administration support to the Talent Acquisition recruiting team.
• Manage recruiters’ calendars and schedule on- and off-site meetings.
• Coordinate recruiting requests, ensuring effective communication between candidates, recruiters, HR Business Partners, and other stakeholders.
• Schedule high volumes of interviews, communicating all relevant details to candidates and interview teams.
• Serve as primary contact on interview days to manage scheduling changes and resolve any issues professionally.
• Update and maintain candidate data and recruitment status in the applicant tracking system (ATS).
• Track and process new hire paperwork, ensuring completion of all pre-employment requirements.
• Ensure smooth handoff of new hire documentation to HR Business Partners for onboarding.
• Support ad-hoc reporting and monthly data close-out activities to maintain accurate recruitment records.
• Assist in planning and preparation for career fairs and university recruiting events.
• Participate in Talent Acquisition projects, such as process improvements and employer branding efforts.
• Support rollout and training of new recruitment tools.
• Conduct employment-related research and assist with sourcing strategies.

Qualifications:

• Associate Degree in a related field or equivalent experience.
• Minimum of 3 years experience in recruitment, human resources, or customer service roles.
• Proven administrative support experience working with multiple team members.
• Ability to thrive in a fast-paced environment with strong organizational skills and attention to detail.
• Competent in handling sensitive information with discretion.
• Strong problem-solving skills and sound judgment on issue escalation.
• Effective verbal and written communication skills at all organizational levels.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

Preferred Qualifications:

• 1 to 3 years applying core HR concepts, practices, and procedures.
• Familiarity with Global Data Privacy Regulations (GDPR).
• Experience using Avature ATS/CRM is highly desirable.

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