Talent Acquisition Specialist

Role: Temp Studio Operations Manager (TA)

Company: Confidential | Interior Designer & Creative Director

Pay Rate: $50/hour

Duration: Short-term

Schedule: Full-time

Reporting to : VP of Operations

Location: In-office — West Hollywood

Overview

Our client is seeking a highly organized, proactive, and tech-forward Studio Operations Manager to support a fast-paced, creative environment. This role spans recruiting, employee experience, studio operations, and executive support to the Head of Operations, ensuring smooth day-to-day flow and operational efficiency across HR, communications, and creative teams.

They are looking for a discreet, resourceful professional with 4+ years of experience in office management, studio operations, or executive support. The ideal candidate thrives in fast-paced, design-led environments, communicates effectively, and takes initiative across multiple priorities. Interest in emerging technologies, including AI, is a strong plus.

Key Responsibilities

Office Operations & Culture

• Oversee daily office management, including supplies, mail, vendor relationships, and amenities programs
• Plan and execute internal events, team gatherings, and celebrations, managing budgets and vendor coordination
• Foster a welcoming, efficient, and inspiring studio environment

Executive & Administrative Support

• Manage complex scheduling, calendars, and travel itineraries for the executive team
• Anticipate and resolve scheduling conflicts with technology-driven solutions
• Prepare presentations, reports, and contracts, ensuring accuracy, compliance, and timeliness

AI Integration & Innovation

• Research, evaluate, and implement AI tools to enhance workflows in scheduling, HR, operations, and creative processes
• Lead training sessions and empower the team to leverage AI effectively
• Stay ahead of industry trends to position the studio as a leader in technology-driven efficiency

HR & Recruiting

• Manage payroll, employee records, and benefits administration
• Oversee recruiting, including job postings, resume screening (with AI-enabled tools), interview scheduling, and onboarding
• Ensure compliance with HR policies and procedures

Meetings & Communication

• Organize partner and stakeholder meetings, preparing agendas and materials in advance
• Record and distribute detailed meeting notes as needed
• Develop and maintain systems for workflows, documentation, and internal communication using AI-enabled platforms

Budget & Event Oversight

• Track and manage budgets for office operations, events, and social initiatives
• Ensure alignment with financial guidelines while maximizing impact and engagement

Qualifications & Skills

• 4+ years of experience as an Office Manager or Executive Assistant in a fast-paced, high-performance environment
• Proven ability to identify, implement, and train teams on new technologies, particularly AI tools
• Exceptional organizational and multitasking skills with strong attention to detail
• Professional, discreet, and solution-oriented with a proactive mindset
• Strong interpersonal and communication skills for working with diverse teams and stakeholders
• Proficiency in Microsoft Office Suite and modern productivity platforms; prior experience with AI-powered tools strongly preferred
• Ability to handle confidential information with discretion and integrity

Apply Now!

About Us:

Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

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