Talent & Admin Assistant

We are looking for an organised and reliable Talent & Admin Assistant to manage day-to-day recruitment coordination and related documentation. This role focuses on execution and follow-through across hiring, onboarding, employee records, and visa and insurance coordination, working closely with hiring managers and external PRO partners.

This is a hands-on role suited to someone who is detail-oriented, structured, and comfortable handling confidential information.

Core Responsibilities

Recruitment Coordination

• Coordinate interview scheduling, candidate communication, and feedback collection
• Support job postings, CV screening, and shortlisting based on defined criteria
• Maintain recruitment trackers and hiring status updates
• Prepare offer documentation once approved

Onboarding & Employee Lifecycle Support

• Coordinate onboarding logistics: contracts, documentation, system access, inductions
• Ensure probation timelines, confirmations, and documentation are tracked
• Maintain accurate employee records and personnel files
• Support exit processes and documentation coordination

PRO & Legal Coordination

• Liaise with PRO for visas, labour cards, Emirates IDs, renewals, and cancellations
• Track visa timelines, trade license dependencies, and required documents
• Coordinate approvals and paperwork, escalating risks or delays promptly
• Maintain compliance trackers (visas, IDs, labour records)

HR Operations Support

• Support payroll inputs, leave records, and attendance data coordination
• Assist with audits, reporting, and documentation when required
• Ensure confidentiality and data accuracy at all times

What You'll Need

• Previous experience in recruitment coordination, office coordination, or similar roles
• Basic knowledge of UAE visa and labour processes
• Strong organisational skills and attention to detail
• Good communication skills in English
• Able to manage multiple tasks and follow through

You'll Love This Job If You're

• Organised and detail-driven
• Comfortable working with processes and checklists
• Reliable and consistent
• Calm when managing documents and deadlines
• Interested in growing within recruitment and people operations

What's In It for You?

Bukhash Brothers offers diverse career paths and opportunities to grow within the company. We provide a competitive benefits package including comprehensive medical insurance, personal development opportunities, team lunches, and team-building activities.

We value work-life balance and offer an annual travel allowance. You'll gain hands-on experience through exposure to different challenges within your role, with the opportunity to grow both personally and professionally.